JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Work Dynamics - Integrated Facilities Management
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Work environment
Location: Tokyo(Otemachi)
Hours: 9.00-18.00 (lunch break 1 hour)
Team: 1FTE (back up is provided when takes planned leave)
Manager is based on JLL HQ, Reporting client is in India
Office capacity: Approx 100 flex seats, 400 people use when they come to office
Roles and Responsibilities of Office Coordinators
1. Provide daily on-site operations support to Japan office
2. Reception
o Welcome guests
o Meeting room set up / clean after used
o Vendor escort
3. Mail / courier services
4. Security and Employee ID card
o Arrange ID card for new hire, request printing to India office
o Return or dispose employee ID card for leaver
5. Pantry Services
o Beverage order (water server / vending machine / coffee)
o Ensure timely replenishment and proper disposal
6. BCP plan support / emergency supplies arrangement and provide inventory check
7. PPM arrangement such as UPS, AC, cleaning, lighting, pest control
Most assets are taken care by landlord.
8. Track and maintain preventive and planned maintenance of office
9. Provide proper repair arrangement on their assets
10. Manage and provide proper communication with vendors and landlord who provide services including
11. Maintain and order office supplies and stationery
12. Finance
o Vendor registration
o PO creation
o Leasing / FM services related invoice management (send invoices to offsite team)
13. Monitor and respond to email and inquiries related to office services
14. Any other facility or workplace services related activities as and when requested by Client
15. Event
o All hands event by Quarterly
o Year end party (venue, interpreter arrangement)
16. Rental office
o Support for new / relocate / close (hearing, search, negotiate, equipment, vendor arrangement
17. Fixed asset verification annually (May-Jun, Tokyo only)
Others.
o Regular report/update by conference call with client including report submission. Respond to both client/JLL HQ in timely manner as Leader of the account when reporting required for budget, operational update, cost saving and service improvement but not limited to.
Candidate Specification
Experience
Prior experience to facility coordination or facility assisting work.Task Skills
Proficiency with PC skill such as Microsoft Word, Excel and PowerPoint.Good command of verbal and written English.A meticulous individual to anticipate client needsPersonal Skills
Ability to meet agreed schedules and deliver high quality of work.High level of communication and interpersonal skills.Excellent problem solving and negotiation skills.Proactive individual.Empathy and listening skillsPossesses flexibility and adaptabilityDemonstrates patience and calmnessCan provide attentive and thoughtful careMaintains a positive and cheerful attitudeHas strong time management skillsShows continuous eagerness to learn
Client:
The client is an Indian multinational technology company that offers business consulting, information technology, and outsourcing services. Founded in Pune, the company is headquartered in Bengaluru, Karnataka.
Location:
On-site –Tokyo, JapanIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.