JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overall Role

As Facilities Coordinator, this position will be responsible for Budget control and invoice handling

Duties & responsibilities

Finance management

Budget planning and actual spend tracking for Opex and Capex budgetInvoice handling in both client and JLL systemPO issuing and trackingMonthly reporting with Account ManagerCoordinate with regional / local FIN members to establish smooth operations

Support on site operations services

In emergency case, communicate with the related vendors or BMs to resolve the issue with team memberHandle the request of waste management with the related vendorsSupport the space management and those documentationsArrange the amenity goods and general office suppliesSupport the reporting on energy managementSupport other administrative workManaging Work order to meet KPI’s requirement

Vendor Management

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

Candidate Specification

Knowledge And Skills Required

Experience of Excel, Word and PowerPointBusiness level of English and Japanese

Competency

Customer service-oriented attitudeFriendly, helpful and willing to go above and beyond to help meet our customer’s needsAble to prioritize effectivelyProactive and positive attitudeTeam playerExcellent interpersonal and communication skills, including understanding for the use of confidentiality and diplomacyExcellent multi-tasking and organizational skillsAbility to work in a fast-paced environment and meet deadlines

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.