Department:

UF IFAS Extension & Sustainability

Start Here. Grow Here. Stay Here.

If you're passionate about serving the community and have a wealth of experience in clerical and customer service this is the opportunity you've been looking for! Our UF/IFAS Extension has an opening for a 4-H Program Assistant to help coordinate our 4-H Youth Development Program events, outreach, and administrative support. The ideal candidate is resourceful, creative, and enthusiastic to make a difference.

Sarasota County employees who work for UF/IFAS Extension Sarasota County may be responsible for the implementation of programs administered by the University of Florida, in compliance with the Memorandum of Understanding between the University of Florida and Sarasota County.

The pay starts at $23.56/hr, benefits begin within 60 days of hire, and your career is known for making a difference. Apply today and take the first step toward a lasting and stable career!

About the Position

This position is responsible for logistical coordination of the 4-H Youth Development Program events, outreach, and administrative support. In this role, you will assist the 4-H Agent in community relationship building through the delivery of 4-H Extension Education programs and in reporting, financial tracking, customer service, communicating with stakeholders, and preparing for 4-H youth development events and programs. For more information, see below...

Administrative Support

Support the 4-H Agent in providing excellent customer service for internal and external contacts related to general 4-H Youth Development programs, including walk-in, telephone, and email inquiries.Process and complete requests for assistance from the 4-H community including applications, copies, answering questions, and identifying needed resources.Support volunteer administration tasks including tracking hours, recruitment, and participating in the volunteer screening process.Support proactive communication with 4-H stakeholders through creating informational materials, eNewsletters, website maintenance, social media, surveys, and event marketing materials.Implement 4-H financial tasks including making purchases, cash handling, processing check requests and reimbursements, and tracking payments for event registrations.Track financial budgets for events and different funding sources including tracking expenditures to ensure they are in line with financial review processes.Provide clerical assistance to the 4-H program and 4-H Youth Development Extension Agent.

Education and Outreach

Build relationships with 4-H community, partners, and stakeholders.Collaborate with the 4-H Agent and other UF/IFAS Extension staff to provide 4-H education to 4-H community via webinars, workshops, training, in-person programs, walk-ins, telephone, and email.Represent the department during outreach events and deliver outreach programming.Develop and train volunteers for 4-H events and on 4-H program processes and updates.

Event Planning and Program Coordination

Plan and implement 4-H events, activities, and educational opportunities including 4-H Club programming and competitions, school enrichment, county, district/regional, and state events and activities, day and overnight camps, and other events. Implementation includes: education, event support, scheduling, preparing logistics, and program evaluation.Plan and schedule volunteer, youth member, and advisory meetings, workshops, and events.Coordinate 4-H program recognition by ensuring volunteers and 4-H youth are recognized for their achievements and contributions to the program. Implement awards and recognition events, including tracking projects, years of service, and membership, and preparing certificates and pins/ribbons. 

​Reporting

Prepare and compile accurate reports, information, correspondence, and other information for recordkeeping and communications purposes. This includes: educational contact reporting, 4-H group enrollment and ES-237 reports, volunteer records, civil rights documentation, record retention procedures, 4-H record book tracking, inventory, and other program reports on a monthly, quarterly, and annual basis.Data entry and analysis of statistical information on 4-H program activities and participants. Maintain electronic files for the 4-H program.Responsible for maintaining the 4-H Online database, and the member, volunteer, and stakeholder tracking system, including running reports, confirming records, and monitoring registrations.

About the Schedule

Work Hours:

Full-Time, 40 hours per week.Monday - Friday, 8:00 a.m. to 5:00 p.m.Must be flexible and willing to work irregular hours, including evening, weekend, and occasional overnight events.

About You

Minimum Qualifications:

High School Diploma or equivalent education -AND- Three (3) years, minimum, of clerical, administrative, and computer experience.  -OR- One year of related College coursework in Business or a similar field from an accredited college or university may substitute for one year of work experience. Valid Florida driver's license by date of hire.

Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of five (5) years. 

Level II Fingerprinting: This position is subject to passing a Level II Fingerprinting.

Physical Demands: Employees in this role must occasionally lift and/or move up to 20 lbs.

The ideal candidate has the following:

Please note that these are not requirements but bonuses for your consideration.

Bachelor's degree in a related field, related professional certification, and experience with Extension, youth development, education, and/or working with volunteers.Bilingual in English and Spanish.Experience with database management and financial accounting. Highly proficient in MS Office Suite, email applications, and an understanding of eNewsletter programs. Skilled in creating and generating reports, preparing and coordinating educational materials, planning and facilitating meetings, and organizing and presenting information.  Able to interpret and apply principles, policies, and practices. Exceptional customer service and relationship-building skills, working with people from diverse backgrounds in a team environment and addressing situations or issues professionally and tactfully. This involves over-the-phone and in-person interactions, with our 4-H and Extension community, including parents, youth, volunteers, staff, stakeholders, and partners. Capable of prioritizing and organizing your workload, including multiple projects simultaneously and independently, often with tight deadlines. 

About Everything Else

Starting Pay: $23.56/hr

Storm-related functions: All employees are considered essential and must be prepared to protect and support the community and it’s citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!For more information about employee benefits, please click this link or visit SCGov.net for additional information.Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.