What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

We are looking for a Full-Time Academic Achievement Coordinator I at McWilliams School of Biomedical Informatics at UTHealth Houston. The person in this position oversees the administrative coordination and progression of doctoral students, ensuring compliance with program requirements and milestones while planning student events, supporting faculty committees, and managing accreditation-related reporting. The role also involves student recruitment, alumni tracking, and providing essential operational support to advance program goals. Experience with MyUTH, GradCAS, and Simplicity are preferred.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees   Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)  The longer you stay, the more vacation you’ll accrue!  Longevity Pay (Monthly payments after two years of service)  Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

Free financial and legal counseling  Free mental health counseling services  Gym membership discounts and access to wellness programs  Other employee discounts including entertainment, car rentals, cell phones, etc.  Resources for child and elder care  Plus many more! 

Position Summary:

Develops, monitors, and manages various aspects of academic achievement to include the capstone experience, milestones such as qualifying exams, and professional development offerings. Assists in establishing new academic partnerships.

Position Key Accountabilities:

Coordinates the administrative infrastructure and enrollment management for full-time and part-time doctoral students. Ensures completion of all academic requirements for doctoral program milestones, including didactic coursework, qualifying exams, advancement to candidacy, and dissertation defenses, prior to program completion.  Plans and organizes student events such as New Student Orientation, Student Town Halls and Poster Sessions. Provides administrative support during faculty committee meetings, including qualifying exam processes, managing Canvas courses and grading, and communicating Office of Academic Affairs (OAA) policies and procedures related to program progression and completion. Oversees the completion and review of annual Individual Development Plans (IDPs) for doctoral students in collaboration with the Admissions, Progression, and Graduation Committee. Supports alumni tracking and reports on student learning outcomes for institutional and accreditation compliance purposes. Represents UTHealth at recruitment events such as secondary schools, colleges, and fairs, providing information to prospective students, parents, and school administrators. Performs other duties as assigned to support departmental and institutional goals.

Certification/Skills:

Strong project management skills, interpersonal and problem-solving skills. Good working knowledge of management information systems, word processing, database and spreadsheet applications. Experience utilizing MyUTH, GradCAS, and/or Simplicity is preferred. 

Minimum Education:

Bachelor’s degree. Master’s degree preferred.

Minimum Experience:

Three years of related experience in an academic setting.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.