IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Director of Teacher Education Advisement and Retention, the Academic Advisor provides a range of support services to approximately 500 undergraduate students in the Department of Educational Foundations and prospective students. This includes advising new first-year and transfer students regarding general education and major requirements, major electives, and course sequencing. The advisor works in collaboration with other professional staff in the Educational Foundations department and throughout the college to provide services related to student enrollment, academic advising, retention, and support.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Assist in the execution of comprehensive and holistic academic advising programs that address the needs and promote academic success of undergraduate students.

Provide academic advising for current and prospective students, including transactional advising about course selection, developmental advising about personal, career, and major choices, intrusive advising for at-risk students, and academic coaching.

Establish timelines for student outreach and follow-up.

Process all materials and communications in connection with undergraduate students, including change of major/minor, credit adjustments, and other student action forms.

Help Educational Foundations students understand and successfully negotiate college and university processes, procedures, policies and regulations.

Partner with Teacher Education program staff to adequately advise and support EDFD students.

Engage in advisement/registration activities for the Fall, Spring, Winter, and Summer Sessions.

Learn and fully utilize information technology related to student services, including Banner, Degree Works, and Navigate.

Participate in campus-wide Open House programs, Accepted Student Days, Transfer Orientations, and New Student Orientations, and conduct presentations as necessary.

Establish, nurture, and maintain relationships with students, staff, advisors and faculty throughout the campus community in order to provide student referrals, as necessary, to Career Services, CAPS, and other necessary cross-campus offices and services.

Coordinate efforts with the college and/or CEEL Office for Career Development and Success to establish pathways to success for students in the department.

Develop and deliver classroom presentations about academic policies and registration information.

Assist with enrollment management and non-registration outreach.

Maintain currency in the theory and practice of Academic Advising.

Conduct and coordinate intrusive advising for students on academic probation, as needed.

Represent the college and university at meetings and events, as needed.

Properly document and maintain essential records and files as needed.

Refer students to available resources as needed and partner with different departments to stay up to date  with programs and resources that would best assist and serve the campus community/ advisees.

Formulate materials for publication that would assist students in an efficient manner.  

Perform other related duties as assigned.

Management retains the right to change or add job duties at any time.

QUALIFICATIONS:

REQUIRED: 

Master’s degree from an accredited university in a relevant field.

Minimum three (3) years of professional experience providing academic advisement to students in a higher education setting.

Excellent interpersonal, organizational, and verbal and written communication skills.

Familiarity with enterprise applications and software.

Ability to thrive in a fast-paced, diverse, working environment.

PREFERRED:

Master’s degree in counseling, social work, or higher education administration.

Understanding of non-traditional student populations.

Familiarity with Banner, Degree Works, and Navigate systems.

Familiarity with NJ two-year institutions, community college articulation, and dual-enrollment programs.

Experience presenting and/or teaching at the college level.

Familiarity with and experience working on student success initiatives.

Bilingual with the ability to effectively communicate in Spanish.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

Center of Pedagogy/Teacher Education

Position Type

Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/