The College of Architecture, Arts, and Design (AAD) is seeking an academic affairs coordinator to assist with undergraduate academic affairs and academic advising support. The position reports to the Associate Dean for Academic and Faculty Affairs in the AAD Office of the Dean and works closely with the college’s Director for Academic Advising and the college’s professional academic advising team to provide administrative, faculty, and student support across the college’s four schools and twelve undergraduate majors.

Some of the Academic Affairs Coordinator’s key responsibilities include:

Processing undergraduate student forms and paperwork in Banner (force-adds, transfer credit requests, adding/dropping minors and secondary majors, credit overloads, course substitutions, advisor assignments, etc.) and tracking incomplete grades; Class timetable and enrollment management support for AAD; Electronic filing of student forms to Banner Document Management; Tracking and organizing undergraduate and graduate course proposals and supporting the college’s curriculum committee; Compiling data and managing spreadsheets; Issuing notifications of documented student absences to faculty; Supporting the college’s honorifics committee and annual awards ceremony; Management of important deadlines throughout the academic and calendar year; Handling in-person, e-mail, and phone inquiries from students, parents, and faculty/staff; and Collaborating with the academic affairs team on tasks related to academic advising, recruitment, retention, and graduation.

 

The successful candidate will be a self-starter with excellent communication, written, and personal skills who enjoys working in a fast-paced academic environment alongside faculty and students. Adherence to FERPA (Family Education Rights and Privacy Act) and attention to detail are critical for this role. The Academic Affairs Coordinator will have a high level of interaction with faculty program chairs and school directors across the college including other staff and faculty members in the AAD Office of the Dean.