Position Summary 30% Graduate Program Coordination + Provides support to the CMSE Graduate Director + Coordinates the general office operations of the CMSE graduate program including, maintaining department files related to the graduate program + Coordinates and disseminates reports and records related to the CMSE Graduate Program + Coordinates and attends meetings with faculty, graduate students, Deans, and Graduate School + Provides guidance for current graduate students regarding required paperwork + Coordinates graduate student orientation program + Coordinates graduate student recruitment weekend + Coordinates the CMSE Certificate program 65% Graduate Program Clerical Support + Maintains graduate student program files and graduate student records, spreadsheets, and CMSE database + Handles graduate student degree audits and degree conferrals + Processes CMSE Certificates (applications, approvals, course verifications, and conferrals) + Processes CMSE Dual Major requests (applications, approvals, and conferrals) + Assists with graduate course room scheduling, maintenance, and conflicts + Processes graduate student grade changes, overrides, enrollments and transfer credits + Provides guidance regarding University, Department and Graduate School policies + Communicates with graduate student alumni + Processes, monitors, and submits admissions reports to Graduate Directors + Maintains department graduate program handbook + Assists graduate students regarding conference attendance, travel processing and reimbursements + Uses Microsoft Office Suite, Slate, Campus Solutions, GradInfo, StuInfo, and RO forms to complete program support tasks + Prepares materials and assists with CMSE graduate student admissions, acceptance and recruitment packages + Processes Graduate Assistantships, Fellowships, Hires (including summer hourly), I9’s, Cost Redistributions, Pay Changes, and Termination 5% Clerical Support/Other Duties as Assigned + Assists in maintaining various department meeting space calendars and room scheduling + Works with domestic and international graduate students and possible graduate recruits + Performs other tasks necessary to assist with the functionality of the department Minimum Requirements Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in business, education, higher education, psychology, business or a related field which corresponds to the area of employment; one to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or related administrative position; or an equivalent combination of education and experience. Desired Qualifications Experience with supporting a Graduate Student Program; Ability to prioritize and work with minimal supervision; Excellent interpersonal skills, verbal and written communication skills; knowledge of and experience with Microsoft Office Suite, Slate, Campus Solutions, GradInfo, StuInfo, SAP and KFS systems, Teams, Zoom and Google Calendar; a self-starter who is dependable and demonstrates a work ethic that includes proactive problem solving, ability to establish priorities, multi-task, meet deadlines, and work under pressure; ability to take initiative and work as part of a team, focusing on customer service and continuous learning. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Applicants to provide resume along with names and contact information of 3 professional references. Work Hours STANDARD 8-5 Website HTTPS://CMSE.MSU.EDU/ Remote Work Statement MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends January 21, 2025 at 11:55 P.M.