Position Information Position Information (Default Section)

EEO Statement Wright State University is an equal opportunity/affirmative action employer. Faculty Rank or Job Title Academic Records and Transfer Coordinator Job Category: Administrative (exempt/non-exempt) Department Registrar EEO number: 25P014 Position FTE 100% Minimum Annual or Hourly Rate 43,888 Salary Band: UC S03 Job Summary/Basic Function: The Academic Records and Transfer Coordinator applies specialized skills with advanced understanding of practices, policies, and procedures related to the Office of the Registrar’s permanent student academic records services, including transfer, articulation, and degree audit. This position is responsible for the operational implementation of federal, state, and WSU policies and initiatives in areas of responsibility, and collaborates in identifying and developing process improvements. The coordinator supports day to day operations and ensures compliance with the protection of student data in accordance with the Family Education Rights and Privacy Act (FERPA). Responsible for maintaining accurate and timely academic, transfer, and articulation records across multiple systems, including the enterprise student information, transfer evaluation, degree audit, and document management systems. Minimum Qualifications Bachelor’s degree. At least three years of experience working in a higher education setting, or any equivalent combination of education, training, and experience. Excellent research, critical thinking, and analysis skills. Attention to detail. A proven commitment to process improvement, quality service, and student advocacy. Demonstrated experience interpreting and applying relevant policies, regulations, and rules with the ability to maintain confidentiality of private information. Excellent interpersonal skills with demonstrated diplomacy in problem resolution and the ability to interface effectively with all levels of staff and faculty, university partners, and external agencies. Excellent research, critical thinking, and analysis skills. Effective problem-solving skills and professional judgment. Proficient in the use of current reporting tools, Microsoft Office applications (Outlook, Word, Excel). Preferred Qualifications Master’s Degree Experience with integrated student information systems (Ellucian Banner or similar) and technical facility to work in degree audit and transfer software. Experience with transfer credit evaluation and academic program structures. Essential Functions and percent of time: 50% Awards institutional credit for transfer courses and prior learning experiences which may include work or life experiences including military training and experience, national or institutional examinations, or alternative demonstration of college-level knowledge and competencies. Manages workflow of institutional transfer and PLA processes; effectively communicates transfer and PLA policies to students, staff, and faculty. Partners with the office of Admissions to ensure a smooth, quick, and accurate assessment of students’ prior work. Requires thorough knowledge of transfer policies and procedures. Convert student academic records to degree audit systems (uAchieve). Requires a thorough knowledge of academic policies and procedures relating to student records. Serves as backup for the posting of approved Fresh Start applications, senior permission approvals, graduate school credit memos, study abroad credit, and the posting of petition actions. Essential Functions and percent of time (cont'd): 20% Maintains the accuracyand integrity of academic records under University and FERPA guidelines. Researches, provides clarification, and resolves problems affecting academic records, requiring an in-depth knowledge of academic policies, procedures, and the student information database. Supports academic advising as a resource on student academic record/history and university academic policies and procedures to ensure that students receive appropriate academic guidance. Converts equivalencies into internal degree audit systems and external, multi-user electronic databases. Serves as backup for the transfer articulation tables supporting the application of transfer equivalencies and appropriate credit hours to student academic records. Serves as backup for institutional reference tables, including the grade table, credit systems, and course masks. Updates degree audit articulation tables to reflect ODHE transfer initiatives (OTM, TAGs, CTAGs, MTAGs, etc.). Performs regular review and updates of transfer articulation rules. Audits transfer equivalency data for accuracy and makes updates as needed. Serves as backup for Transfer Evaluation System (TES) and Transferology database administrator.

20% Assists the degree audit unit and serves as a degree audit resource professional for the university. Responsible for working with department chairs to develop structure for degree audit reports to verify graduation requirements and meet individual department needs. Coordinates with departments to ensure accurate degree audits. Analyzes curriculum requirements, interprets, and translates into system requirements applying rule sets to complex information, using logic, and analytical techniques. Degree audit maintenance of degree programs and their respective requirements. Troubleshoots, researches, and resolves degree audit issues and escalations from campus advisors, faculty, professional staff, and students. Maintains data governance practices for academic programs and degree audit to ensure data accuracy, integrity, and security. Maintains and ensures data standards in support of regulatory compliance. Assists in resolving related issues. Non-Essential Functions and percent of time: 10% Assists in end-of-term processing including prerequisite review and grade replacement processing in accordance with university policies. Provides grade change workflow system support, and troubleshooting. Other duties as assigned. Working Conditions Office Hours are 8:30 – 5:00 Monday through Friday. Available to work outside of standard business hours, as needed during busy times or for special events. Registrar’s Office staff who live near Dayton are expected to participate in Commencement Ceremonies twice a year (April/May and December) and occasional recruitment events. Flexible work hours and/or remote work options are negotiable.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees. Special Instructions to Applicants Posting Date 10/11/2024 First Consideration Date: 10/24/2024 Closing Date Open Until Filled Yes Supplemental Questions

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Do you have a Bachelor's degree? Yes No Do you at least three years of experience working in a higher education setting? Yes No Do you have experience with integrated student information systems (Ellucian Banner or similar) and technical facility to work in degree audit and curricular management systems? Yes No Do you have experience with transfer credit evaluation and academic program structures? Yes No How did you hear about this position at Wright State University? Please check all that apply. WSU Careers website Academic Careers Academic Keys Chronicle Diversity in Higher Ed Diverse Issues in Higher Ed Facebook HBCU Higher Ed Jobs Inside Higher Ed LinkedIn Social Media Personal referral Women in Higher Ed Other Job Fair or Hiring Event Required Documents Required Documents Cover Letter Resume/CV References Optional Documents