Academic Services Coordinator
Portland State University
Position Announcement Position Details Proposed Start Date 02/03/2025 Classification Title Administrative Program Assist Working Title Academic Services Coordinator Department 220191 - LAS General Operations Position Number D95826 Representation OP - SEIU/OPEU Local 503 Position FTE 1.0 End date, if applicable Position Summary Brief Description of PSU/School/Dept Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation. Position Summary The Academic Services Coordinator will be responsible for overseeing the course schedule and curricular offerings in multiple academic units in the College of Liberal Arts and Sciences (CLAS). This position works closely with the Senior Associate Dean for Academic Affairs, the Director of Academic Services, Adjunct Hiring Coordinator and the CLAS/UNST Enrollment Coordinator to assist in developing and implementing course schedules, make necessary course updates on Course Section Maintenance portal, and regularly maintain and update the University Course Projection Guide (CPG) and the Staff Planner, the annual CLAS Course Planning Guide, Bulletin tearsheets, and course rooming in Ad Astra. This position will coordinate with the Director of Academic Services in processing and submitting all department-level promotion and tenure dossiers and coordinate the submission of new course offerings and programs to the Online Curriculum Management System (OCMS). This position will oversee the course evaluation process for multiple CLAS units. An academic services coordinator must maintain knowledge of University, College, and departmental policies and procedures and be able to interpret and apply them to support faculty and students.
This position is required to be physically on campus 3-5 days per work week. Remote work may be available based upon business need. A copy of a Remote Work Agreement shall be retained in the employee’s electronic personnel file with Human Resources.
*We are recruiting to fill four open positions. Minimum Qualifications from Classification - Three years of office experience which included two years at full performance level and experience generating documents; AND
- Lead work responsibility or coordination of office procedures. Additional Minimum Qualifications for this Position Excellent interpersonal, oral, and written communication skills, close attention to detail, and strong organizational and time management abilities. The ability to be self-directed, flexible, proactive, think creatively and work as a part of an administrative team. Proficiency in Microsoft Office and Google Apps Preferred Qualifications Professional skills, experience, and/or willingness to engage in activities that would enhance our campus equity and inclusion efforts in alignment with the PSU President’s strategic priority of Acting on Equity and Racial Justice. Knowledge of Ad Astra, Banner, Cognos, and Online Curriculum Management System Key Cultural Competencies Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days/Hours Monday-Friday 8am - 5pm (In-person) Total Compensation Range & Benefits Statement The starting salary rate for this position will be between $18.93 and $21.42 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities : https://www.pdx.edu/human-resources/benefits-psu Application Instructions Additional Information This position is required to be physically on campus 3-5 days per work week. Remote work may be available based upon business need. A copy of a Remote Work Agreement shall be retained in the employee’s electronic personnel file with Human Resources. Additional Application Instructions (deadlines, etc.) Please list the names, telephone numbers and email addresses for three professional references. Background Check Required Yes If you have questions Search Details Posting Close Date Application screening begins 01/27/2025 Supplemental Questions
More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation. Position Summary The Academic Services Coordinator will be responsible for overseeing the course schedule and curricular offerings in multiple academic units in the College of Liberal Arts and Sciences (CLAS). This position works closely with the Senior Associate Dean for Academic Affairs, the Director of Academic Services, Adjunct Hiring Coordinator and the CLAS/UNST Enrollment Coordinator to assist in developing and implementing course schedules, make necessary course updates on Course Section Maintenance portal, and regularly maintain and update the University Course Projection Guide (CPG) and the Staff Planner, the annual CLAS Course Planning Guide, Bulletin tearsheets, and course rooming in Ad Astra. This position will coordinate with the Director of Academic Services in processing and submitting all department-level promotion and tenure dossiers and coordinate the submission of new course offerings and programs to the Online Curriculum Management System (OCMS). This position will oversee the course evaluation process for multiple CLAS units. An academic services coordinator must maintain knowledge of University, College, and departmental policies and procedures and be able to interpret and apply them to support faculty and students.
This position is required to be physically on campus 3-5 days per work week. Remote work may be available based upon business need. A copy of a Remote Work Agreement shall be retained in the employee’s electronic personnel file with Human Resources.
*We are recruiting to fill four open positions. Minimum Qualifications from Classification - Three years of office experience which included two years at full performance level and experience generating documents; AND
- Lead work responsibility or coordination of office procedures. Additional Minimum Qualifications for this Position Excellent interpersonal, oral, and written communication skills, close attention to detail, and strong organizational and time management abilities. The ability to be self-directed, flexible, proactive, think creatively and work as a part of an administrative team. Proficiency in Microsoft Office and Google Apps Preferred Qualifications Professional skills, experience, and/or willingness to engage in activities that would enhance our campus equity and inclusion efforts in alignment with the PSU President’s strategic priority of Acting on Equity and Racial Justice. Knowledge of Ad Astra, Banner, Cognos, and Online Curriculum Management System Key Cultural Competencies Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days/Hours Monday-Friday 8am - 5pm (In-person) Total Compensation Range & Benefits Statement The starting salary rate for this position will be between $18.93 and $21.42 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities : https://www.pdx.edu/human-resources/benefits-psu Application Instructions Additional Information This position is required to be physically on campus 3-5 days per work week. Remote work may be available based upon business need. A copy of a Remote Work Agreement shall be retained in the employee’s electronic personnel file with Human Resources. Additional Application Instructions (deadlines, etc.) Please list the names, telephone numbers and email addresses for three professional references. Background Check Required Yes If you have questions Search Details Posting Close Date Application screening begins 01/27/2025 Supplemental Questions
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* How did you first find out about this position? PSU Website Indeed.com HERCJobs Urban League of Portland Hispanic Metropolitan Chamber Oregon Employment Department Social Media Person Referral Career Builder Glass Door Other - Please describe in the next Question If you selected Other, please describe.(Open Ended Question)
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