Position Details Position Information Department Univ Human Resources Central (XHR) Position Title Academic Wage Appt - Salaried Job Title Academic Wage-Salaried: Recruitment Specialist Appointment Type Academic Wage Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option? Yes Job Summary University Human Resources ( UHR ) is seeking a salaried Academic Wage: Recruitment Specialist. This is a part-time (0.50 FTE ), 12-month, fixed-term position. This position will be used to backfill for those in UHR supporting the Administrative Modernization Project ( AMP ) and is anticipated to last until October 28, 2025 The Recruitment Specialist is responsible for performing Human Resources (HR) responsibilities related to recruitment and selection. The Recruitment Specialist is responsible for assisting administrators and supervisors in achieving goals and outcomes in the areas of diversity, affirmative action and equal opportunity, and management of the University’s employee resources. The Recruitment Specialist serves as a resource regarding state, federal, and University rules, policies, and procedures in areas assigned. The Recruitment Specialist works independently under general guidance from the Recruitment Supervisor and/or Recruitment Services Manager. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 70% RECRUITMENT : + Processes recruitment and selection activities for all job and position types: classified, academic faculty, professional faculty, and short-term appointments (temporary and academic wage). Ensure that recruitment activities are inclusive and accessible to all candidates, regardless of background or identity + Responds to email and telephone recruitment/selection questions from hiring managers, search administrators, and search committee chairs and members. + Initiates posting from approved position description in the Online Position Description and Recruiting System (PeopleAdmin), ensuring that postings utilize appropriate language to attract a diverse pool of applicants and emphasize the unit and university’s commitment to diversity, equity, inclusion, and belonging. Completes appropriate position-related Banner entries or updates ( NBAPBUD / POSN ). + Manages the recruitment throughout the posting period. Regularly reviews postings to ensure they remain inclusive and up-to-date, facilitates the extension of postings to allow for broader candidate reach, canceling/inactivating postings, and completion of the recruitment process. Prepares applicant disposition workbook and submits to Coordinator for pre-screening and review of veteran applicants at full consideration or closing date. + Reviews search committee applicant screening information for compliance with OSU policy and regulatory requirements; works with hiring manager, search committee chair, or search administrator to resolve issues. Reviews the qualifications of the recommended appointee to ensure the candidate meets the minimum qualifications of the position. Generates offer letters using current University resources and in compliance with university policy. May initiate Classification & Compensation salary review if not done at the position review stage or for classified salary requests above Step 1. + Facilitates hiring proposal initiation. Closes out postings at the conclusion of recruitment, ensuring all required documents are attached and all fields related to recruitment conclusion are complete and appropriate. 5% SEARCH COMMITTEE SUPPORT : + Provides training and resources to search committees to ensure that searches are conducted and managed based on university best practices for DEI in recruitment and federal affirmative action principles. Provides resources and guidelines for conducting inclusive searches. Provides guidance in the completion of the Applicant Disposition Workbook, managing veteran applicants throughout the recruitment process, and assessing applicants fairly and consistently. 5% POSITION UPDATES : + Cloning position descriptions and assigning position numbers from positions already approved by classification/compensation team. Completes appropriate position-related Banner entry or updates. 5% MONITORING AND AUDITING : + Based on findings and direction from Supervisor and/or Manager reconciles HRIS data and other HR functions related to assigned area of responsibility according to University Human Resources ( UHR ) guidelines and protocol. Takes necessary action to correct issues or escalates to supervisor, as appropriate. 5% TRAINING AND PROFESSIONAL DEVELOPMENT : + Assists and participates in the development, coordination, and implementation of employee training and development. This includes integration activities for new Human Resources employees and procedural and transactional training for departmental/college employees. + Maintains professional and technical competency. Stays current on new policies, procedures, and regulations and best practices for diversity, equity, and inclusion in recruitment activities. + Actively participates in PeopleAdmin system development and testing. Reports issues and recommends improvements as needed. 5% TALENT ACQUISITION SUPPORT + Represent OSU at career fairs and similar events throughout Oregon to attract new and diverse talent. 5% OTHER DUTIES : + Completes other duties as assigned by Supervisor, Manager or Director. + Participates on committees and work groups as applicable. What You Will Need A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration or a related field, and two years of professional level Human Resources experienceORValid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute ( HRCI ) or the Society of Human Resources Management ( SHRM ) and three years of professional level Human Resources experienceORFour years’ experience providing administrative support in program administration, including the demonstrated ability for the following: (1) Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines; (2) Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner; (3) Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor. User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint. Demonstration of the Following Competencies: Adaptability: Demonstrated ability to adapt to changes in the work environment, manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions. Analytical Reasoning/Critical Thinking: Demonstrated ability to analyze complex and sensitive issues and situations through an inclusive lens, identify alternative solutions, forecast consequences of proposed actions, consider how proposed actions may impact diverse groups and anticipate potential biases, and implement effective course of action. Attention to Detail: Demonstrated ability to ensure important details in process are not overlooked or missed, and avoid biases that may lead to overlooking important details. Building Collaborative Relationships: Demonstrated ability to develop, maintain and strengthen partnerships with diverse groups of stakeholders inside and outside of the organization. Communications: Ability to use tact, diplomacy, flexibility and discretion in all interactions; expresses information, ideas and facts to diverse individuals or groups effectively, taking into account the audience and nature of the information (i.e. technical, sensitive, controversial). Strong written and oral communication skills, including the ability to utilize inclusive language. Confidentiality: Ensures confidentiality and privacy of employee information regardless of background, and other organizational data. Customer Focus and Service: Demonstrated ability to recognize the unique needs of diverse groups of customers and provide high-quality, timely, customer-oriented services in a high-volume work environment. Decision Making: Demonstrated ability to work independently and resolve problems while evaluating options with an equity lens and considering the impact of decisions on diverse stakeholders. Ethics: Demonstrated high standards of ethical conduct and understands the impact of violating these standards on the organization, self, and others. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + User-level experience with Higher Education Ellucian – Banner ( HRIS module) and PeopleAdmin Position Management and Applicant Tracking System. + Experience using an electronic records imaging system. + Experience working in a fast-paced customer-oriented environment. + Experience performing duties in human resources management in an institution of higher education, or comparable environment. Working Conditions / Work Schedule The possibility of remote work will be considered and must be agreed upon between employee and supervisor. Normal business operations are Monday-Friday, 8:00 AM to 5:00 PM. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $42,000 - $52,000 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/155484 Posting Detail Information Posting Number P08864UF Number of Vacancies 1 Anticipated Appointment Begin Date 04/01/2025 Anticipated Appointment End Date 10/28/2025 Posting Date 02/20/2025 Full Consideration Date Closing Date 02/27/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Mary Thompson at mary.thompson@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164951 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.