Objectives of the Position

 

Provide Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.Ensure that timelines and quality are met within the agreed service levels agreements

 

Main Tasks

 

Functional Tasks (including but not limited to):

Process incoming receipts made by customers with various payment method in accordance with Service Level Agreements (SLA)Process customer rebates contract maintenance & rebate settlement credit notes for 3rd party customersGenerate statement of accounts & dunning letters for the customersResolving account discrepancies such as unallocated/unidentified receiptsProcess Trade AR expected credit loss & specific provision and write-offs of bad debts according IFRS 9Provide the balance confirmation for 3rd party customers upon request from end-usersGenerate periodic/ad-hoc AR reports in accordance with end users and/or BASF requirementsPerform customer reconciliation per request from auditor or customersProcess exceptional customer invoices, debit notes and credit notes (whenever necessary)Clearing and monitoring of open items in General Ledger accounts related to customersProcess customer refundEnsure that queries are attended according to the agreed timelinesSupport in transition/projects activities and perform testingInitiate and execute inter-company reconciliation in accordance with process documentation by identifying the reason of inter-company differencesPerform month end and year end close activities to ensure timely and accurate closure of accountsPerform investigation for Condor discrepancies and provide adjustment via Adrian portal before reporting deadlineEnsure all inter-company differences upon investigation are justifiable and coordinate with the stakeholders for resolutionPerform follow up and monitoring on inter-company receivable overdue aging transactionsCoordinating and investigate unsuccessful settlement request (SR) creationProvide advice and guidance to relevant recipients on commission error for resolutionReconcile the data maintenance in inter-companies’ vendors & customers are accordance to the inter-company guideline i.e.: payment term and currencyEnsure no retrospective adjustment for posted invoices at the time new maintenance taken placeAttend to inter-company reconciliation related queries from stakeholders

 

Compliance

Participate in any compliance audits and respond to audit queries (for both internal and external)Ensure all work documentation and work processes are updated and met with BASF policies & guideline, local company’s policy, legal and statutory requirements

 

Quality and Continuous Improvement

Identify, recommend, and implement continuous improvement opportunities in quality and efficiency to support smooth implementationPrepare training materials and conduct end user trainings when requiredSupport new and existing team members through proper knowledge transfer; and sharing of best practice thereby ensuring quality is maintained through any staff transition

 

Others

Support Business Continuity Plan (BCP) through resource planning, backup and communicationAny other tasks due to Service Hub KL management strategy and/ or changing business environment may require to be performed

 

Additionally, for Associate Analyst:

Act as Area of Competency (AOC) member for Accounts Receivable process including but not limited toAUTOBANK key user to maintain AUTOBANK rules to enable auto post and clear of incoming receipts and/orRebate Process key user as the first escalation point and support new process implementation & improvementIntercompany Reconciliation processPrepare of Credit Risk Management reports and ensure reports in compliance with global and regional Credit Risk Management policies, procedures and guidelines and address to ad-hoc queriesPerform CARAT report validation and resolve when discrepanciesHandling inter-company master data coordination which involved new inter-company setup, liquidation, merging and inter-company general data changesAct as Countries Cluster Lead to coordinate all the country’s inter-company reconciliation related activitiesSupport Internal, Regional and Global projects as and when required

 

Requirements

 

Education

Bachelor’s Degree or Diploma in Finance/ Accounting or related disciplines or Professional qualification in Finance (e.g., ACCA, CPA, etc.)

 

Working Experience & Skills

Fresh graduate with Bachelor’s Degree in Finance/ Accounting or related disciplinesDiploma with minimum 1-2 years working experience in related fieldsExternal experience in a shared service or business process outsourcing engagement will be an added advantageGood interpersonal skills to communicate to service recipientsGood time management, good organization skills and multi-tasking skillsAbility to work independently with minimal supervision, and to excel under pressure for meeting any tight deadlines

 

Technical & Professional Knowledge

Knowledge of MS Office Applications, especially MS Word, Excel and Power PointKnowledge of SAP Systems will be an added advantageProficiency in English and other languages requiredKnowledge in programing or scripting are an added advantage but not mandatory