Accounts Payable
• Ensure disbursements and expense reimbursements are made in compliance with policies and procedures including three-way match has been performed, properly authorized and substantiated
• Ensure disbursements and Corporate Cards have required approvals and backups, are correctly coded, and processed in a timely manner
• Manages weekly check runs and off-cycle disbursement needs
• Provides vendor support and accounting assistance to other departments and responds to financial questions/concerns with excellent customer service
• Responsible for determining accruals and preparation of accrual entries at month-end
• Responsible for maintaining W-9s, W-8s, and preparing 1099 tax forms at year-end
• Provides superior customer service in advising vendors, providers, department heads, directors, and others on all matters related to disbursements and invoice and payment requests
• Monitors vendor database to ensure vendor, provider, and employee data is accurate
• Documents and maintains AP process workflow documents
• Makes recommendations to improve payment process
Accounts Receivable
• Facilitate collections on overdue receivables which includes customer contact either by phone or e-mail
• Effectively communicate customer account status with sales account managers and distributors
• Own the process for timely collection of all accounts receivable
• Timely posting and application of cash payments received to applicable invoices
• Closing Accounts Receivable records at the end of each calendar month
• Prepare collection estimates by week based on payment history for cash projections
• Manage and respond to customer inquiries and invoice disputes
• Revenue Management and Accounts Receivable oversight ensuring timely and accurate billing
• Enforcement of collection practices/guidelines and compliant approval for revenue adjustments and bad debt write-offs
Other Duties
• Other ad hoc projects, as assigned
• Assist with year-end audit
Education & Experience
• Bachelor's degree in Finance or Accounting
• 3 years Accounts Payable experience, experience using Oracle is preferred.
• Order to cash experience, with a focus on scalability of systems and processes for growth
• Excellent listening, written and verbal communication skills in order to work with customers and company personnel at all levels
• Organized and detail-oriented
• Effective problem-solving abilities and ability to multi-task