Job Posting Title:

Accountant III

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Provide financial information support to departments such as financial reporting, payroll support, and transactional information to facilitate business decision making for Applied Research Laboratories.

Responsibilities

Processing: Review and approve monthly charges including computer, vehicle, machine shop, test station, depreciation, and refreshments and ensure charges are accurately posted to IRIS and DEFINE. Process these charges as needed in absence of other team members. Work with departments to resolve contract issues related to these charges. Review all purchasing cost transfer forms for accounting manager approval and send to appropriate offices for processing. Approve ad-hoc changes within internal accounting systems including encumbrances and disencumbrances. Assist with accounting management of IRIS transactions.  Reviews, investigates, and corrects errors and inconsistencies in financial entries documents and reports. Approve VT6 documents to correct object codes as requested by Inventory Office or to correct account charged. Process these corrections as needed in the absence of other team members.

Financial Reporting: Generate and manage EOM financial reports related to month close. Assemble and analyze various monthly financial and statistical reports used by lab staff and executive management. Review and submit various prepared reports for campus departments as assigned. Provide ad hoc reports for lab staff and ARL management related to financial activity. Perform rate analysis for all ARL rates: Absent Time Pool (ATP), Prorated Direct Costs (PDC), Lake Travis Test Station (LTTS), Machine Shop and Vehicles. Obtain rate approvals from appropriate UT offices and from the federal government when required. Assist with reconciliations of IRIS and DEFINE data as directed including posting transactions and ensuring corrections are processed in a timely manner.

Payroll: Approve hourly timesheets in Workday ensuring adherence to UT and ARL policy.  Ensure hourly and monthly payroll processing is accurate and ensure timely resolution of payroll issues with ARL and UT Staff. Manage payroll loads and reconcile payroll data between IRIS, Workday, and Define.  Review and approve overtime (OT) and comp time timesheets and IRIS/Workday entries. Review and approve employee payments and review and approve IDT's for pooled fringe charges. Review and approve payroll corrections in IRIS and DEFINE and work with central departments for final approval of these corrections. Complete payroll reports and assist with monthly reconciliation of central clearing account. Assist lab staff with payroll questions and issues and elevate to Accounting Manager as appropriate. Process various transactions related to payroll in the absence of team members for Accounting Manager approval.

Assist in verification and approval of DEFINE payment documents and corrections. Monitors compliance with generally accepted accounting principles and University policy and procedures. Work with Vouchering and Accounts Payable supervisors to ensure IRIS and DEFINE accurately reflect payments and charges. Review IRIS document postings and provide approvals as needed. Approve encumbrances for student tuition and assist with reconciling internal tuition account at the end of each semester to ensure charges are cleared to proper account. Periodically review cancelled PR report processed by vouchering staff to ensure encumbrances are cleared. Review encumbrances on closing accounts and work with Vouchering and Accounts Payable to process payments as needed.

Special Projects and Record Retention: Assist Accounting Manager and Assistant Director in compiling documentation and backup for audit requests using various tools. Review IRIS and IRIS applications for improvement including providing feedback to MIS and testing new applications. Develop ideas for further automation, provide requirements to MIS, test and evaluate effectiveness of new tools, reports and integrations with new UT initiatives such as Workday. Ensure all records related to assigned processes are accurately imaged and stored.

Other related functions as assigned.

Required Qualifications

Bachelor's degree in Accounting, Business or related field.

Three years of experience in governmental or commercial accounting.

Proficient in Microsoft Office applications, with intermediate Excel skills.

Demonstrated ability to meet deadlines and to successfully identify, organize and complete multiple tasks independently and within a team environment.

Keen attention to detail and superior organizational skills.

Demonstrated proficiency in gathering, analyzing, and presenting financial data.

Excellent customer service, oral and written communication skills.

Professional demeanor.

Proven interpersonal skills with experience managing confidential data and providing complex administrative support using tact, discretion, and diplomacy. Accepts supervision.

Relevant education and experience may be substituted as appropriate.

US Citizen. Selected applicant is subject to government security investigation and must meet eligibility requirements for access to classified information at level appropriate to project requirements of the position.

Preferred Qualifications

Master's degree or graduate level courses in Accounting.

More than three years of experience in governmental or commercial accounting.

Experience with accounting at the University of Texas at Austin, UT DEFINE, and other university applications.

Experience working with grant/federal funding including cost accounting.

Experience working with a shadow accounting system and department specific accounting tools.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 
Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$60,000 - $69,000+/negotiable depending on qualifications

Working Conditions

Standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Some weekend, evening and holiday work

Possible interstate/intrastate travel

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.