Job Overview:
Responsible for the oversight of the on-site accounting functions including repairs and maintenance, Wellness Center, food and beverage, lifestyle activities, sport courts and all common areas. This role, in conjunction with the FSR off-site accounting team, is directly responsible for the day-to-day on-site accounting activities and maintaining the property Standard Operating Procedures. This would include but not limited to daily cash monitoring, sales and POS reporting, inventory procedures, coding invoices, monitoring receivables, providing all necessary month end reports to the general ledger team, preparation of key reporting as well as general support and guidance to the on-site team. The Property Accountant will be responsible for review of month end financial reports in order to validate accuracy and provide summary comments to the Leadership Team and the Board of Directors. This position will play a key role assisting the General Manager and departmental leadership in achieving departmental goals by providing various analysis including budget to actual variance reporting and key metric comparisons, standard and ad hoc reports. This role serves as the key liaison between on-site operations, the financial services team, banking partners. and our external auditing firm.
Your Responsibilities:
Provide various reports to the general ledger team to facilitate month-end closing process. Review Financial statements for accuracy, identify and research variances or unexplained items on the Income Statement and changes on the Balance Sheet and propose adjustments and re-classes as necessary. Update full year financial forecasts monthly and assist with any action plans needed to achieve budget. Assist, support, and train on-site team including General Manager and Departmental leadership as necessary. Maintain reserve schedule and track construction projects; providing necessary support on budget and payouts. Timely preparation of variance analysis & executive summary report. Lead cash management process to ensure sufficient funds are available and to ensure proper allocation and investment of cash. Review and approve AVID submissions to ensure proper coding Communicate timely the potential issues that may affect the accuracy of the financial statements. Provide analysis of labor expenses and distribute variance report to department heads. Special Project expense tracking to ensure expenses are within budget. Assist with the development, review, interpretation, and mapping of the budget as well as enter and submit the budget in the Budget Tool system. Timely follow up and resolve outstanding items and reconcile differences within financial statements. Prepare, file, and pay sales and use taxes for property. Update and ensure conformance with Standard Operating Procedures and policy, ensuring all activities within the team are processed into the system in an accurate and timely manner. Develop new standards as appropriate. Responsible for inventory control and maintenance. Perform periodic surprise audits of all cash banks, registers, and food and beverage inventory as determined by Standard Operating Procedures. Prepare key metric comparison reports, assist on special requests and projects, and prepare ad hoc reporting as needed. Oversee and ensure timely collections of Accounts Receivable. Maintain Fixed Assets listing for tracking and audit purposes. Assist Culinary team with preparing menu cost cards as required. Prepare quarterly bank covenant compliance statements and project covenant compliance out one year. Attend Board of Director/homeowner meetings as necessary. Reconcile each line item on Balance Sheet and provide support for reconciliation by preparing and maintaining supporting schedules to the Balance Sheet Complete processing of monthly Credit cards and ACH payments in Cash Pro Perform billings for various HOA activities and monitor member accounts. Become proficient in various software systems and maintain as appropriate. Maintain vendor file.
Skills & Qualifications:
Bachelor’s or Associate degree in Accounting from an accredited college or university, and a minimum of five years in food and beverage or hospitality accounting. Condo/Homeowner Association and General ledger accounting experience a plus; additional years of experience could offset the need for an accounting degree.Supervisory Responsibilities: No
Travel: Minimal to no travel
What We Offer:
As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time