Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com
Job Summary: Under the general supervision of the accounting manager, performs a variety of accounting and administrative work with emphasis in technical tasks related to accounts payable/receivable, AR and AP reporting, producing statements, and other ad-hoc analysis and reporting.
Key Responsibilities:
Functioning as a core member of the accounting team, providing administrative support as needed the Accounting Administrator will:
Accounts Payable
Review, enter, and process AP and invoices for payment. Check records for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures. Create payment batches for cheques and direct deposits. Compile and maintain departmental records; sort and file all invoices, update information in the system for all vendors and contractors. Respond to vendor and contractor inquires and requests regarding payment matters.Accounts Receivables
Prepare all AR invoicing to clients ensuring adherence to client reporting requirements. Post payments to the system and reconcile remittances when received. Regularly maintain AR aging report and follow up with customers regarding the payment status. Prepare statement of account and send to customers. Track service level agreement changes and reconcile to client issued PO’s.
General Ledger
Perform monthly bank reconciliations. Process monthly recurring journal entries. Support monthly close process.General
Perform other duties and special projects as requested by Accounting, Human Resources or Management.Job Requirements:
College or university education in payroll/accounting or related field 1-2 years of payroll experience for salaried and hourly employees. Proficient computer skills and knowledge of Microsoft Office Software Excellent time management and organizational skills/must adhere to tight deadlines/respond quickly to situations. High attention to detail and a high degree of accuracy. Effective communication skills as this role will be working with internal and external stakeholders within the AR and AP functions. Ability to work independently and as a team. Must be able to handle confidential information in an ethical and professional manner.
Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk and talk or hear. The employee is occasionally required to use hands and fingers to handle or reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.Work environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily in an office setting. The noise level in the work environment is usually moderately quiet.At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.