The position will be responsible for the following:

1. Timely and accurate posting of collections

2. Responding to queries from client (Sales, Logistics, Finance) employees

3. Timely and accurate processing/preparation of other required reports by the client.

4. Perform other clerical tasks that maybe assigned from time to time.

 

KEY RESULTS AREAS AND RESPONSIBILITIES

 

A. Receiving of Documents

    1.  Receive details of collections with attachments from Client/Third Party Collectors/Customer's portal/Third Party Portal (e.g. deposit slips,

         remittance advise, provisional receipt, details of collections, invoices, trade returns document, debit memo, certificate of withholding tax, etc.).

    2.  Encode all received documents in the database monitoring.

    3.  Scan documents and save in shared folder.

 

B.  Posting of Collections

    1.  Generate AR Aging Report from SAP.

    2.  Prepare upload template (AR clearing of open items).

    3.  Analyze and validate customer's deduction and shortpayments.

    4.  Check if the collection is covered with validated deposit slip/credited to the bank account.

    5.  Review accuracy of upload file template prior to uploading/posting in SAP.

         a. Total amoung of payment per validated deposit slip/credit to bank account vs. the official receipt.

         b. Accuracy of entries and formats of encoding requirements of the client.

         c. Accuracy of customer code and invoice number paid

     6.  Indicate SAP document number on the official receipt/remittance advise/deposit slip.

     7.  Update database monitoring to encode the SAP document number.

 

C.  Preparation of Request for Credit Memo (RFCM)

     1.  Prepare RFCM.

     2.  Ensure accuracy of the details indicated on the RFCM.

     3.  Attach the required documents on the RFCM.

     4.  Encode RFCM details in the database monitoring

     5.  Forward the RFCM to AR Checker, AR Team Leader and Program Manager for review and signature.

     6.  Scan signed RFCM and supporting documents and upload the scanned copy in the shared folder.

     7.  Prepare transmittal slip and forward RFCM to client for approval.

     8.  Update the database monitoring to encode the date of transmittal to client.

     9.  Scan acknowledged transmittal slip and file the physical copy of transmittal slip.

 

D. Posting of approved Request for Credit Memo (RFCM)

     1. Upon receipt of approved RFCM, update the database monitoring to encode the date of receipt of approved RFCM.

     2. Scan approved RFCM.

     3. Post RFCM in SAP.

     4. Ensure accuracy of posting by checking the following:

        a.  Amount of transaction posted is in agreement with the amount of credit memo.

        b.  Required entries and encoding formats.

     5. Indicate SAP document number on the RFCM.

     6. Update database monitoring to encode SAP document number and posting date.

     7. Forward posted RFCM to AR checker for review.

     8. Upon receipt of RFCM from AR Checker, file RFCM with supporting documents for transmittal to client.

 

E.  Review of Certificate of withholding tax

     1.  Upon receipt of CWT, review and validate to check if BIR compliant.

     2.  Coordinate with the Sales Account Specialist if with exception for correction of the customer.

     3.  Scan compliant CWT and encode in the database  monitoring.

     4.  Forward physical copies of CWT to assigned ProSync Accounting Analyst.

 

F.  Reporting

     1.  Prepare weekly and monthly Aging Report.  Ensure accuracy of tagging of shortpayments/floaters in compliance with the agreed format.

     2.  Prepare other reports required by client.