As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 475 Alumni Rd, Rochester, New York, United States of America, 14627 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 200205 Student Activities-Stu Life Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE: The Accounting Assistant IV position is a member of the Wilson Commons Student Activities team and will represent WCSA on committees, attend departmental meetings, will assist with community building programs and is responsible to perform accounting/bookkeeper duties for the WCSA Finance team. This position must exercise the ability to manage multiple priorities using strong problem-solving abilities, follow written procedures and interpret/adjust for variations using independent judgment and self-directed action. Organization as well as understanding and execution of situation-appropriate workload prioritization are required for success in this position. This position requires the ability to communicate on a professional level with faculty, staff, students, and other departmental personnel from diverse backgrounds, as well as the ability to work independently and as part of an experienced, and highly effective team. **RESPONSIBILITIES** **Student Organization Finance Office (SOFO) Responsibilities** + Acts as the primary Point of Contact for Student Organization transaction and policy questions. + Assists Student Staff with Online Order Appointments, when needed. + Anticipate and obtains the materials and office supplies needed to adequately run the SOFO office + With minimal guidance, ensures that the Student Organization Finance Office employee schedule is up to date and posted. + Co-Supervises SOFO Student Staff, responsibilities include, compiling new hire applications for review, assisting with training, and tracking day to day attendance. + Assists in collecting data for the Student Organization Annual Report. + Acts as a back-up for the WCSA Accountant, as needed. **Bookkeeper Responsibilities** + Monitor Credit Card Statements and retrieve appropriate back up monthly. + Perform data entry in University systems, such as HRMS and URGEMS (encumbrance accounting system), as well as specific computer programs, including QuickBooks and Workday. + Processes payments for purchases and invoices using standard forms, including requisitions, purchase orders, and other University Procurement payment methods. + Process payments for purchases and invoices using QuickBooks, by reviewing check requests submitted to the SOFO office and issuing checks twice per week. + Acts as a Purchasing Card holder, responsibilities include, staying up to date on all policies related to the use of the PCard and processing transactions, when appropriate, on the University PCard. **Accounting Responsibilities** + Retrieves back-up documentation, reconciles, and analyzes department ledger accounts to confirm completeness and accuracy of data; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures. When appropriate, retrieves missing back-up documentation and initiates corrective action or recommends solutions. + Prepares and delivers weekly deposits to the bank and bursars office, as needed. + Assists the WCSA Graphic Designer and two Student Organizations (WRUR and Campus Times) with Accounts Receivable and Accounts Payable. **WCSA General Responsibilities** + Assists the WCSA Graphic Designer with design requests, by assisting in responding to inquiries and tracking the status of the projects as needed. Meets regularly with Graphic Designer to receive updates on project status. + Assists the WCSA Graphic Designer with giveaway and supply inventory management. + Prepare and approve paperwork for Student Organizations that have successfully completed the Group Travel process. + Attends staff meetings, Student Employment meetings, Finance team meetings, and other meetings as needed. + Assist with Departmental Programs and events, as needed. + Provide Administrative Support to the Manger of Finance and Administration daily including but not limited to, prepping training materials for Student Organizations, maintaining copy card, gift allocation, and student organization FAO databases. + Ad hoc tasks and projects as needed **Student Organization Support** + Act as point of contact for the Student Organization Resource/Supply Closet ordering; re-ordering supplies and maintaining a database of inventory as needed. + Meet with Campus Times Student Publisher and with the Campus Times Leadership, as needed. + Manages contractual obligations with Advertisers and advises the Campus Times publisher regarding Advertiser relationship/obligations, as needed. Maintains and updates database with existing and new contractual obligations. Updates contract and rate sheets annually. + Assist WRUR radio station contractual obligations, as needed. **QUALIFICATIONS** + AAS degree in Accounting/Bookkeeping required. + 3-4 years of related work experience with demonstrated customer service experience required; + Or an equivalent combination of education and experience preferred. + Excellent verbal and written communication skills and the ability to work with multiple, detail-oriented tasks required. + Excellent verbal and written communication skills and the ability to work with multiple, detail-oriented tasks required. + Ability to work independently with limited direction. + Strong accounting and math skills required. + Mastery in Microsoft Excel and willingness to quickly learn and adapt to new systems/programs essential required. + Experience with University Financial Systems, QuickBooks, URFinancials and URGEMS preferred. + Previous experience supervising student employees preferred. **EOE Minorities / Females / Protected Veterans / Disabled:** The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.