Accounting Assistant Print (https://www.governmentjobs.com/careers/reno/jobs/newprint/4876984) Apply  Accounting Assistant Salary $53,352.00 - $75,025.60 Annually Location City of Reno, NV Job Type Full-Time Regular Job Number 156125 Department Finance Opening Date 03/21/2025 Closing Date 4/6/2025 11:59 PM Pacific + Description + Benefits + Questions Description Join the City of Reno and become part of an amazing team who strives every day to make our community a place we are all proud to call home. The ideal candidate in this position will have a great customer service skills, a background in processing accounts receivable, and a high level of attention to detail. They will perform a variety of responsible clerical and routine technical accounting duties in support of an assigned accounting area. They will also answer questions and provide information and assistance to other staff and the general public. We currently have one vacancy in the Finance Department in which hiring will begin immediately following the close of this recruitment. This recruitment will also establish a list for future vacancies, which will be filled as they occur. This isbothan internal and external recruitment to provide a promotional opportunity for all qualified current classified City of Reno employees and an open competitive opportunity for all other qualified applicants. The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno. Examples of Essential Functions + Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system, function, or program area including in the areas of accounts payable and receivable, and sewer billing. + Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; code data according to prescribed accounting procedures; review information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records. + Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gather and organize data to assist staff in the preparation of reports and recommendations; prepare routine financial, accounting, budgetary, and statistical studies and reports. + Balance and reconcile various statements and accounts; analyze accounts to determine accuracy of records; research, compile, and prepare reports for higher level staff as requested. + Receive, code, and balance invoices for payment; enter invoice data into computer; balance invoices to accounts payable; prepare and issue checks to vendors; run and verify warrant reports. + Create new sewer accounts from certificate of occupancy lists and other sources; enter information into computer; enter meter reading, adjust accounts, and send bills as required. + Collect and verify sewer payments; balance and post sewer use fees; process payment stubs and enter payment information into computer; run penalty and billing programs for sewer use fees; process sewer lien releases. + Audit and balance sewer payments to accounts receivable records; initiate adjustments to the general ledger; correct payment entries as required to balance. + Process refunds and adjustments for sewer accounts; process returned checks for collection. + Receive requisitions; process and verify purchase orders, invoices and packing slips; research discrepancies and unauthorized purchases. + Process travel and training requests and expense forms. + Answer questions and provide information and assistance to other staff and the general public in a courteous manner; interpret and explain City ordinance or administrative policies; provide information within the area of assignment; resolve complaints in an efficient and timely manner. + Utilize various computer programs and applications; enter and maintain data; generate reports from a database or in-house system; create spreadsheets and generate reports using spreadsheet software; create documents using word processing software. + Perform general clerical duties; answer, screen and route telephone calls; respond to sewer billing customers at the central cashiering division; open, sort and distribute mail. + Provide back up support for other clerical accounting functions as required. + Perform related duties as required. Minimum Qualifications The following minimum qualifications are required to be met at the time of application. Combinations of relevant work experience and education that are equivalent to the following are acceptable.* Education: + High school diploma or equivalent Work Experience: + Two years of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records. *Two years (60 semester/90 quarter hours) or more of college level course work in Accounting or Business Administration will substitute for one year of the required relevant work experience. **Bilingual candidates are strongly encouraged to apply.** Supplemental Information To Apply: Please submit your completed application and all additional information/documentation requested online at www.reno.gov/jobs by April 6, 2025 at 11:59 p.m. PT. If a computer or mobile device is not available to you, suggested locations to complete an online application submittal include: the City of Reno City Hall 2nd floor computer kiosk or 5th floor Civil Service Offices, any locations of Nevada Job Connect or any local library or educational facility. If you are having difficulty logging into your governmentjobs.com profile, please call the applicant support line at 855-524-5627. Examination Process: Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. The examination will consist of online assessments which include a Written Skills Test and an Employee Personality Profile; along with a Training and Experience evaluation (T&E) weighted as follows: Training & Experience Evaluation (T&E) = 30% Written Skills Test = 70% Employee Personality Profile = Informational purposes only Online Assessment Details: Qualified applicants will be invited to participate in the online assessments once the recruitment has closed. These tests will be self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window. The instructions and guidelines will be emailed to qualified applicants after the recruitment closes on April 6, 2025. Please make sure to check for emails around this time, including your spam folder so that you do not miss this testing opportunity.All assessments must be completed within the designated testing window to move forward in the hiring process. Subject areas that may be included on the online written skills test include: Microsoft Office Suite Accounting Mathematical Reasoning Attention to Detail Training and Experience Evaluation (T&E) Details The T&E examination consists of a Supplemental Questionnaire. The questions may be viewed online under the tab marked "QUESTIONS" on the job announcement page. The T&E must be submitted online at the time of application. + Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification. + Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question. + In order to receive credit for education or training, you must attach copies of your transcripts, diploma, or relevant certificates to your online application. + Resumes or questionnaires uploaded as attachments to the application will not be accepted in lieu of completing each question online. + "See Resume" or "See above," etc., are not qualifying responses and will not be considered. + Changes or corrections to your responses cannot be made once your application packet has been submitted. + TIP:It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted. Notification: Applicants are notified by email of their examination results. Applicants who do not meet the minimum qualifications will also be notified. Testing Accommodation: If you wish to identify yourself as an individual with a disability and will be requesting an accommodation, that request must be made to the Chief Examiner (https://forms.office.com/g/wTdNZh4Aih) no later than the closing date of this announcement. Employee/Veteran Preference in the Event of Tie Scores: In the event of tie scores resulting from an open competitive examination (Rule VII, Section 7), candidates will be provided a rank preference in the following order: + Classified employees with established veteran status + Classified employees without veteran status + Non-classified employees and external candidates with established veteran status. This preference will only be administered in the event of tie scores. Documentation must be submitted at the time of application. On promotional examinations (Rule VIII, Section 9), in the event of tie scores resulting from final rating, including seniority points, a classified employee will be awarded veteran's preference and provided a rank preference if one (1) of the eligibles has submitted proof of honorable discharge from the military service. This preference will only be administered in the event of tie scores. Documentation must be submitted at the time of application. Seniority Points: Classified employees of the City of Reno shall receive seniority credit computed by adding to a passing score as follows: The final ranking will include the applicable seniority points added to the overall grade of the examination process. For each full year of continuous service completed, 0.2 points will be added up to a maximum of ten (10) years... 2 points will be the maximum. Rule VIII - Promotion, Section 9. Seniority Credit. Appointment and Certification: Appointments to positions in the City's Civil Service system are made on the basis of examination. Scores resulting from a competitive examination are used in determining a person's rank on an eligible register. The department may hire any of the persons referred. The names of those persons not hired may be considered when the next vacancy occurs, for as long as that register is viable. Questions and Updates: Questions about the information on this announcement and updates to application information should be directed to Civil Service at (775) 334-2223 or civilservice@reno.gov . The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter. Please use thisHealth and Welfare Benefit Link (http://www.reno.gov/government/departments/human-resources/benefits) to learn more about the City of Reno's great employee benefit plans and wellness programs. 01 Minimum Qualification Review The following questions are a required part of your application forAccounting Assistant. Your answers will be used to assist the Civil Service Commission in evaluating your related work experience and education to determine that you meet the minimum qualifications for this position as listed on the job posting. All information provided in your answers must be included for verification in the work experience section of your application and may be substantiated further by the City of Reno. Failure to provide a truthful response to all questions will be grounds for disqualification and you will not be considered further in the hiring process for this position. By checking "I understand", you certify that you have read and agree to the above statement. + I understand 02 Are you a current classified City of Reno employee? + Yes + No 03 Which of the following best describes your highest level of qualifying education? + High school diploma or equivalent + Two years (60 semester/90 quarter hours) of college level course work in Accounting or Finance + Two years (60 semester/90 quarter hours) of college level course work in a closely related field + Four years (120 semester/180 quarter hours) or more of college level course work in Accounting or Finance + Four years (120 semester/180 quarter hours) or more of college level course work in a closely related field + None of the above 04 Only answer this question if your course work is in another closely related field to this position. How has your course work prepared you to perform the work of this position? 05 In order for your education to be considered in meeting the minimum qualifications and/or to get credit for your education as part of the assessment process, you must attach a copy of your diploma or unofficial transcripts to your application. Applications submitted without this required documentation will still be considered but without regard to attained education and may be rejected if the required relevant work experience is not apparent. Have you attached verifiable documentation in the form of a college diploma or unofficial transcripts to your application? + Yes + No 06 Which of the following best describes your qualifying paid work experience? + I have less than one year of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records. + I have one year but less than two years of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records. + I have two years or more of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records. 07 Provide a list of employers where you gained your qualifying paid work experience from the work experience section of your application. Include the name of the employer, your title, the amount of time you worked in the position (full-time equivalent), the work you performed and your level of responsibility. This information must be provided in order to continue in the screening process,"See Resume" or "See Application" as a response may be grounds for disqualification. 08 Training and Experience Evaluation The following section of the Supplemental Questionnaire is part of the Civil Service test for this position and must be completed online at the time of application. Questionnaires submitted as an attachment to the online application will not be considered. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. All responses must be verified by the applicant in the work experience section of this application. Failure to provide adequate responses to the following questions may result in lower scores or disqualification from the selection process. Do you certify that all information provided in the Supplemental Questionnaire is true and correct to the best of your knowledge? + Yes + No 09 How many years of work experience do you have performing accounting functions specifically related to accounts receivable and/or billing? + I do not have any experience working in this area + Minimal, less than six months + At least six months but less than one year + At least one year but less than two years + At least two years but less than three years + At least three years but less than five years + At least five years or more 10 How many years of work experience do you have performing accounting functions specifically related to accounts payable? + I do not have any experience working in this area + Minimal, less than six months + At least six months but less than one year + At least one year but less than two years + At least two years but less than three years + At least three years but less than five years + At least five years or more 11 How many years of work experience do you have performing customer service tasks such as resolving billing issues, answering customer questions and/or complaints, etc. + I do not have any experience working in this area + Minimal, less than six months + At least six months but less than one year + At least one year but less than two years + At least two years but less than three years + At least three years but less than five years + At least five years or more 12 In order to receive credit for your experience in the previous question, please provide specific examples of the work you have performed in that area (responses should be 2-3 paragraphs). 13 Select all of the methods you have at least one year of experience using regularly to perform customer service tasks. + In person + Telephone + Email + Live chat + None of the above 14 Select all of the following accounting and customer service tasks you have been responsible for at least one year or more. + Drafting journal entries + Initiating billing adjustments + Data entry in a financial system database + Coding and entering invoices for processing + Managing relationships with customers & outside entities + None of the above 15 In order to receive credit for your experience in the previous question, please provide specific examples of the work you have performed in each of the areas you selected 16 Instructions Answer the next four questions by identifying your level of proficiency in each of the computer programs or systems. Basic proficiency= understanding and utilizing the most common elements associated with the program, mostly used for personal or educational purposes. Not used to complete professional level projects as part of my paid work experience. Intermediate proficiency= Includes a moderate amount of professional use and moderate amount of understanding of the more advanced features and operations. Advanced proficiency= Includes extensive use professionally and the ability to use most of the features and operations to their fullest capacity. Do not understate or overstate your level of proficiency. Your answers may be confirmed during the interview process and candidates found to have misrepresented their abilities will be disqualified from the hiring process. + I understand 17 Microsoft Word + Basic + Intermediate + Advanced + None 18 Microsoft Excel + Basic + Intermediate + Advanced + None 19 Adobe Acrobat + Basic + Intermediate + Advanced + None 20 New World (or similar ERP) + Basic + Intermediate + Advanced + None Required Question Employer City of Reno Address PO Box 1900Reno, Nevada, 89505 Phone (775) 334-2223 Website http://www.reno.gov/jobs Apply Please verify your email addressVerify Email