Accounting Assistant Summary **Title:** Accounting Assistant **ID:** 5699 **Department:** Financial Services **Salary Range:** N/A **Employment Status:** Full-time Description **POSITION SUMMARY** Responsible for performing basic to moderate bookkeeping and accounting tasks as well as providing administrative support for the Financial Services Department. **ESSENTIAL DUTIES AND RESPONSIBILITIES** The essential functions include, but are not limited to the following: • Completes monthly investment reconciliations for multiple entities. • Performs all aspects of the fixed asset accounting cycle for multiple entities and maintains document support for asset additions, deletions, and deprecation. • Prepares general ledger account reconciliations and entries for prepaid expenses and payroll related liabilities. • Performs Supportive Community Living Program tracking, analysis, invoice generation and input into State fiscal management system. • Completes various invoicing for tenant rent, fundraising sponsorships, and program funds requests. • Assists with financial tracking and reporting aspects of fundraising events. • Scans and electronically file accounting source documents and various reports. • Assists with payables processing by compiling check and ACH information for mailing to the vendors. Serve as backup to accounts payable cycle in absence of transactional accountant. • Assists with cash collections, including check scanning, credit card processing and cash log preparation. • Performs data entry and analysis as assigned. • Prepares meeting documents upon request. • Assists with filing, mailings, routine correspondence, and record keeping tasks when requested. • Serves as a backup to the switchboard receptionist as requested. • Demonstrates professional conduct and courtesy to peers, consumers, and community as a representative of the agency. • Takes and composes minutes for departmental meetings as assigned. • Performs other duties as assigned. **MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)** **Education/Certifications:** • High School Diploma or equivalent required. • Associate’s degree preferred **Experience Required:** • 1+ to 3 years of experience performing double entry bookkeeping, account reconciliations and fixed assets accounting preferred. **Required Knowledge:** • Proven ability to manage multiple tasks while meeting various deadlines. • Manage and execute tasks with a high understanding of confidentiality. • Accreditations such as certified administrative professional (CAP) are preferred. **Skills/Abilities:** • Proficiency in Microsoft Office, including Outlook, Word, and Excel. • Strong organizational and time management skills. • Ability to multi-task and manage day-to-day activities of multiple individuals. • Able to maintain an engaged, positive attitude in an ever-changing environment. • Excellent customer service skills including oral and written communications skills to effectively interact with a wide variety of people.