Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer.
The Accounting Assistant is a key member of the Ware Malcomb Project Accounting team, responsible for supporting the daily functions of the group by providing administrative and office services and implementing administrative procedures and policies. The Accounting Assistant will work closely with the Project Accounting team to provide a high level of service to internal and external clients and consultants.
Your RoleProcessing and data entry in accounting softwareProcessing and data entry of consultant invoices according to our requirements in the Elevia Payables Approval & Tracking softwareEmail and phone communication with consultants regarding billing and revisions neededAssist Project Accounting team with billing & contract preparationSend invoices and contracts to Clients and coordinate related questions and revisions with the lead Project AccountantCompile backup receipts for invoicingScan documentsMaintain paper & electronic filingAdditional duties and miscellaneous projects, as assignedQualifications1-2 years minimum experience working in an office environment.Must have experience with Microsoft Office applicationsExcellent communication skills, written and verbal, in English are essential.Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environmentDetail-oriented individual who emphasizes accuracy is essentialWell-organized and thorough are essential traits of the individualKnowledge of basic construction lien forms is a plusExperience with billing, and completing payment applications, lien waivers and releases is a plus$22 - $25 an hourThe compensation range is 22-25/hr, plus benefits. The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb, certain roles are bonus eligible. Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.
The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record's Top 500 Design Firms and the top 30 interior design firms in Interior Design magazine's Top 100 Giants. For more information, visit .