Job Summary
Performs a variety of accounting activities such as processing accounts payable invoices and check requests, matching, coding, issuing checks, communicating with vendors, customers, and different departments in the organization to resolve outstanding payments and resolve issues related to accounting policies and procedures.
Overview
•Maintain vendors in Peoplesoft and obtain appropriate documentation including W-9’s, EFT Authorization Form, and IRS TIN Match (which requires registration on IRS website).
•Code, review, and process invoices to the appropriate workflow in Esker.
•Review expense reports for compliance with TMHCC’s T&E policy, ensure proper G/L coding, and substantiate receipts
•Review claim payments tasked in GSA, resolve exceptions, and ensure completeness of claims interface. Make corrections to vendors and vouchers as needed.
•Generate payments by check, ACH, and Wire and distribute / file as appropriate.
•Process voids and stop payments, as needed.
•Assist in the research and response to both internal and external customers regarding inquiries and assist in resolving issues and discrepancies.
•Prepare items such as deposits, reports and other records, and review for accuracy.
•Assist with monthly close.
•Assist with the 1099 process.
•Provide ad hoc information as requested and assist with special projects.
•Perform other general clerical duties such as copying, filing, collating, typing, answering phones, processing correspondence, and operating departmental office equipment as required.