With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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JOB SUMMARY

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The Accounting Associate is primarily responsible for processing deposits received and weekly check runs and will serve as support to the rentals accounts payable team. This is a full-time accounting support position in a centralized accounting services environment (40 hours per week, four days in office Mon-Thurs).

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JOB DUTIES & RESPONSIBILITIES

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\n\nOrganize incoming and outgoing mail by category, ensuring prompt delivery to the intended recipients\nHandle the receipt, sorting, and dispatching of all mail, packages, and interoffice correspondence, as well as escalate issues related to mail handling to managers.\nRecord deposits received via mail to owner and tenant accounts in AppFolio, and scan checks/money orders via remote deposit capture to appropriate bank accounts\nPrint and mail weekly check runs, ensuring necessary supporting documents are included\nKeep inventory of office and mailing supplies; submitting list of items to order as needed\nProcess miscellaneous rush request as needed\nResearch and resolve issues including but not limited to: requests from management, returned checks, NSF payments\nManage quarterly vendor rebate reporting and invoicing\nKeep vendor certificates of insurance updated\nAssist accounting coordinators with processing invoices for payment, including corporate AP and ratio utility billing\nAssist accounting team with 1099 tax preparations on an annual basis\nRecommend and participate in process improvements, projects, and tool enhancements as needed to increase departmental efficiencies\nDevelop and maintain relationships with internal team members and external business partners while offering excellent customer service\nManage workflow scheduled deadlines to meet operational needs\n\n Requirements

EDUCATION & EXPERIENCE

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\n\nHigh School Diploma or equivalent required. Associate’s degree in accounting or finance preferred; or 1-2 years related work experience\n\n

Preferred experience

\n\nExperience working in a multi-entity accounting environment\nExperience working with property management accounting software (AppFolio, Rent Manager, Yardi, etc.)\n\n

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KNOWLEDGE, SKILLS, AND ABILITIES

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\n\nStrong problem-solving skills with acute attention to detail and ability to meet deadlines\nAbility to professionally communicate (listening, written, and verbal skills) both internally and externally with individuals at all levels of an organization\nAbility to research, analyze, and interpret numeric data and produce results within critical turnaround times\nAbility to learn quickly and demonstrate the ability to work independently with minimal supervision or in a team setting; flexible, adaptable\nExceptional customer service, communication, and time management skills able to accurately perform calculations and analysis\nProficiency in Microsoft Office Word, Excel, Outlook, and alpha-numeric data entry\nKnowledge and skilled in proper applicable accounting principles, practices, and procedures (US GAAP)\nMathematical ability to accurately perform calculations and analysis used in basic accounting \n
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.