Objective:

This role is responsible for managing and accurately billing all contract customers, supporting effective collaboration with the Operations team, and maintaining essential contract and financial records.

Essential Functions:

1. Collaborate closely with Operations staff to ensure timely and accurate contract and janitorial extra charge billing and related independent contractor pay. This includes invoicing activities and accounts payable entries in the Accounting system.

2. Maintain contract database with up-to-date contract details, including setup, cancellations, increases, decreases, amendments, and operational assignments.

3. Update and manage the Growth Chart for tracking contract expansions and business growth.

4. Process contract invoices and ensure accurate and complete contract master files.

5. Prepare and process performance bonds for applicable contracts.

6. Conduct monthly reconciliations for sales tax, in-house labor analysis, and the master floor care schedule.

Additional Responsibilities:

1. Review, edit, and update financial and contract reports as needed.

2. Adhere to monthly reporting and reconciliation deadlines.

Position Requirements

Success Traits

Detail-oriented: Demonstrated ability to focus on intricate details of tasks and projects.Accuracy: Consistent ability to perform work thoroughly and without errors.Problem-solving: Ability to proactively identify issues and develop effective solutions.Accountability: Willingness to take ownership of tasks and decisions.

Education

Associate Degree in Accounting, Business, Finance, or equivalent work experience.

Experience

3–4 years of accounting experience, specifically in accounting support roles, including billing and reconciliation tasks.

Travel Requirements

None

Knowledge, Skills, and Abilities

Proficiency in Microsoft Office, especially Excel and Outlook.Competency with Adobe Acrobat for managing and sharing documents.Familiarity with automated accounting software; experience with Dynamics Business Central preferred.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k) 401(k) 6% Match Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday

Experience:

Microsoft Excel: 1 year (Preferred)

License/Certification:

CPA (Preferred)

Ability to Commute:

Jacksonville, FL 32207 (Required)

Ability to Relocate:

Jacksonville, FL 32207: Relocate before starting work (Required)

Work Location: In person