Accounting Specialist
Rutgers University
Recruitment/Posting Title Accounting Specialist Job Category URA-AFT Administrative Department UFA-Accounting Operations Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Finance and Administration (UFA) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/. Posting Summary Rutgers, The State University of New Jersey is seeking an Accounting Specialist for University Finance and Administration (UFA – Accounting Operations. Reporting to a Senior Accountant Supervisor, this position is primarily responsible for processing and controlling University Petty Cash, Travel/Cash Advances issued to University faculty and staff, and performing account reconciliations.
Among the key duties of the position are the following: Opens new Petty Cash accounts and maintains all existing Petty Cash accounts in compliance with established procedures, ensuring appropriate use of funds. Manages the workflow and processing of Travel/Cash Advances in Concur Travel & Expense and reviews and ensures supporting documentation adheres to University policy and procedures. Deposits and records checks received from the State of New Jersey and other sources to a Cash Clearing account to further research and allocate to the appropriate University department. Prepares general ledger balance sheet account reconciliations monthly. Ensures all reconciliations are performed in a timely manner, consistent with the University and departmental established policies and deadlines. Researches and resolves outstanding reconciling items and notes all attempts to identify open items on the monthly reconciliation. Tracks reconciling items, notifies department and UCO management, and prepares appropriate adjusting journal entries on a timely basis. Provides assistance on various projects, such as ongoing process improvement initiatives, year-end analytical reviews and reporting. Provides assistance with internal/external audit requests as needed, and other general accounting functions. Works independently under general supervision within established work parameters. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting. Communicates with faculty and staff in various functional departments across the University, and various external parties in a courteous and professional manner. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 05 Position Salary Annual Minimum Salary 65741.00 Annual Mid Range Salary 81857.00 Annual Maximum Salary 97972.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
University Finance and Administration (UFA) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/. Posting Summary Rutgers, The State University of New Jersey is seeking an Accounting Specialist for University Finance and Administration (UFA – Accounting Operations. Reporting to a Senior Accountant Supervisor, this position is primarily responsible for processing and controlling University Petty Cash, Travel/Cash Advances issued to University faculty and staff, and performing account reconciliations.
Among the key duties of the position are the following: Opens new Petty Cash accounts and maintains all existing Petty Cash accounts in compliance with established procedures, ensuring appropriate use of funds. Manages the workflow and processing of Travel/Cash Advances in Concur Travel & Expense and reviews and ensures supporting documentation adheres to University policy and procedures. Deposits and records checks received from the State of New Jersey and other sources to a Cash Clearing account to further research and allocate to the appropriate University department. Prepares general ledger balance sheet account reconciliations monthly. Ensures all reconciliations are performed in a timely manner, consistent with the University and departmental established policies and deadlines. Researches and resolves outstanding reconciling items and notes all attempts to identify open items on the monthly reconciliation. Tracks reconciling items, notifies department and UCO management, and prepares appropriate adjusting journal entries on a timely basis. Provides assistance on various projects, such as ongoing process improvement initiatives, year-end analytical reviews and reporting. Provides assistance with internal/external audit requests as needed, and other general accounting functions. Works independently under general supervision within established work parameters. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting. Communicates with faculty and staff in various functional departments across the University, and various external parties in a courteous and professional manner. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 05 Position Salary Annual Minimum Salary 65741.00 Annual Mid Range Salary 81857.00 Annual Maximum Salary 97972.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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