Summary:  Processes invoices: computes, classifies, records, and verifies numerical data to accurately reconcile assigned programs by performing the following duties in a timely manner and within departmental/company standard operating procedures.

 Essential Duties and Responsibilities: 

Creation and management of new accounting projects and jobs in QuickBooks Enterprise and Mavenlink.Communicates with Account Services and Speaker Bureau teams regarding current project status; resolve any issues directly with vendor or coordinator and troubleshoots, as necessary.Creates invoicing in line with provided Statements of Work and Purchase Orders and ensures estimates are properly set up in QuickBooks Enterprise & the P&A Grid.Records intercompany transactions for goods and services purchased for other related entities.Creates internal invoices and records intercompany transactions for goods and services purchased for other related entities, as appropriate.Processes weekly check runs; matches checks with an appropriate back-up; obtains officer signature and processes checks for mailing tor distribution to coordinators.Reconciles credit card monthly statements, researches and resolves any issues independently; reviews employee reimbursements and credit card charges for accuracy using online expense management software providing reimbursement reports to CFO.Provides weekly and monthly reports from the database and QuickBooks to coordinators and managers.Provides Accounts Receivable reports to the executive team and follows up with overdue invoices in partnership with Controller.Periodically reconciles balance sheet accounts at least monthly.Prepares job itemized project reconciliation and estimates to actual variance for the client as required for review by Controller.Assists in month-end closing by calculating and entering monthly accruals for various vendor rebates and commissions.Assists in gathering invoice support and documentation for external auditors during audits.Assist in preparing annual 1099s, quarterly and annual CA Withholding Forms 592, and annual Forms 1042-S.

Education/Experience: 

Bachelor’s Degree from an accredited university and 2 - 3 years related experience and/or training.MS Office (Excel, Word PowerPoint), QuickBooks Enterprise, Ariba, Mavenlink, Expense Watch

Here's why you should join:

You’ll be able to stretch your abilities here and gain tons of exposure to aid your growth.Great benefits; health plans with industry best premiums, 401K with company match, mental health support platform, tax-free savings accounts (FSA/HSA), flexible work arrangements, team and company social outings, just to name a few!Work with an amazing team; from in-house excel gurus to weekend musicians!Learning & Development; monthly Lunch n’ Learns, Continuing Education Reimbursement Program. Opportunities to both learn and teach.