*Work Unit Overview: * The Director's Office, within the Department of Natural Resources and Conservation (Department) is responsible for the Department’s budget preparation, accounting (state and federal), trust record management, revenue collections, information processing, purchasing and contracting, payroll and personnel services, legal and public information. The division provides financial and department policy direction to the legislature during the legislative session and the interim. The Department receives funding from over 40 accounts. The Department has a biennial budget of approximately $50 million funded through various revenue sources including the general fund, a variety of state special revenue funds, federal funds, debt service funds, proprietary funds and trust funds. The function of the Financial Services Office (FSO) is to provide financial management services to the department and assist other users of financial data both within and outside of state government. The FSO is responsible for the development, implementation, and maintenance of the agency’s budgeting, accounting, payroll, reporting, and procurement and contracting systems that meet adequate internal controls and are in compliance with generally accepted accounting principles and related state and federal laws, policies, and procedures. *Job Overview: * This position, under the supervision of the Accounting Supervisor, serves as an accounting technician for the cashiering duties, and maintenance of the Department’s ProCard receipts. They will perform a variety of duties related to deposits and distribution of agency revenues, analysis of data, reconciliation of various accounts, technical support, data management, and various other duties as assigned. The position will account for receipting of funds into the Trust Lands Management System (TLMS), and ProCard receipt tracking, reconciliations and associated correcting journals. *Essential Functions (Major Duties or Responsibilities): */These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent./ *Duty 1 * * Processes Helena area deposits of checks and cash, inputs the deposits into TLMS, ensures correct information on treasury deposits, and processes the deposits through the U.S. Bank Singlepoint check scanner. Ensures that all deposits are correctly coded with appropriate business function or warrant code in TLMS and inputs proper coding into SABHRS for approval by the Accounting Supervisor. Identifies and resolves errors or discrepancies with deposits. * Processes all Department wires-in, inter-unit journals received from other state agencies and credit card payments. * Inputs proper coding into SABHRS for all field office deposits and identifies and resolves errors or discrepancies with deposits. * Works with Division personnel to process all refunds to vendors from various Department programs. Ensures that vendors are set up in SABHRS. * Contacts suppliers to obtain tax Identification number, correct address, and W-9, as needed. Completes proper Department of Administration (DOA) form for supplier add or information changes and submits to DOA for input to SABHRS. * Responds to questions and concerns from field office staff using the ability to interpret, apply and explain state and Departments policies and procedures; resolving procedural, technical and operational problems with minimal assistance. Maintains confidentiality on account records and processes; and communicates effectively with other staff, vendors and the public. *Duty 2 * * Maintains contract performance bond accounts and Trust Land Management Division (TLMD) bond accounts. This involves collecting bond money, receipting bond money into appropriate account, releasing bond money on a voucher when notified by appropriate DNRC staff, and balancing bond accounts. * Investigates NSF checks returned by the state Treasurer’s office. This includes determining which Department program received the NSF check by researching and coordinating with other staff and personnel from field offices, and reversing the NSF check's SABHRS account coding. * Researches monthly stale-dated warrants, updates excel tracking worksheet and submits proper forms and SABHRS documents as needed to resolve the issue. *Duty 3 * * Assist AP Accounting Technicians to maintain and audit Department purchasing card (Procard) accounts and receipts. This includes: o Verifying all statements, confirms/updates SABHRS coding (organization numbers and accounts) with charges/receipts received in FSO. Corrects organization number or account, as needed. o Verifying proper authorized signatures by Department staff are included on all Procard receipts. Verifying allowable charges and valid data using knowledge of state and federal statutes, rules, regulations, and policies. Check lodging receipt rates charged against federal lodging rates on the internet. Notify Department staff if exceeded allowed rate and to complete DOA travel policy form "Attachment A Request for Reimbursement of Lodging at Actual Cost In-State/Out of State". o Processing monthly journals to correct Procard coding per audit of actual receipts and by request of Department staff. * Assist Office staff with various tasks, as needed. *Supervision:* *It is not expected that this position will supervise staff. *APPLICATION AND SELECTION PROCESS:* The DNRC may include the following factors in determining whether an applicant meets the qualifications of a position vacancy by: State of MT application form, cover letter, current resume, educational requirements, structured interview, a performance test, job-related reference checks, job-related work experience, job-related past and current performance.   *REQUIRED APPLICATION MATERIALS FOR THIS POSITION ARE:* * Cover Letter * Resume */TIP: When attaching your resume and other material, you must mark the attachments as "relevant"/* *If you would like further information about this position, or would like to see the full job description please contact Makayla Mangold at makayla.mangold@mt.gov* *Minimum Qualifications (Education and Experience):* This position requires a high school diploma or equivalent and a minimum of 1-2-years of job-related work experience is required. *Required knowledge, skills, and abilities: * * Knowledge of basic arithmetic and basic accounting procedures. * Knowledge of word processing and spreadsheet software. * Knowledge of policies and procedures governing payments, claims, collections and the ability to apply these to the processing of multiple kinds of documents. *Special Information*: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. *Eligibility to Work*: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor Visa's or Green cards. **Title:** *Accounting Technician 2* **Location:** *Helena* **Requisition ID:** *25140037*