BID/JOB ANNOUNCEMENT

ACCOUNTING TECHNICIAN

Department of Law

Administrative Services Division

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Starting Annual Salary: $55,344

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 5.

Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en

AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted 2-18-25 until 11:59pm CDT on 3-4-25

Under supervision, performs paraprofessional accounting and auditing duties; and performs related duties as required.

Essential Duties:

· Processes payments for contract and non-contracted vendors and maintain organized payment data on said payments.

· Ensures that the processing of expenditures is executed using the correct funding source.

· Audits invoices for the correct balances and/or total.

· Ensures timely and up to date record keeping of payments and processing of invoices.

· Verifies account balances and expenditures for multiple funding sources.

· Recognizes budget limitations and prepares the necessary documents to modify the account funding when needed.

· Accurately audits payments, confirms processing, and assists outside vendors with invoices and/or outstanding balances.

· Updates and maintains pertinent financial data for future review and manipulates spreadsheets to relate the requested information in a simplistic output.

· Assists with detailed auditing of expenditures and budget forecasting.

· Communicates with personnel across the Department’s 17 Divisions regarding invoices, payments, vendor coding and documentation.

· Posts journal entries and verifies the availability of funds.

· Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.

· Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets and other documents to determine if costs are allowable.

· Verifies computations on voucher extensions and waivers to contract provisions.

· Interprets contract provisions in order to identify allowable and non-allowable expenditures.

· Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.

· Provides technical assistance on the preparation of documents for reimbursement to contractors, subcontractors, or other agencies.

· Maintains control ledgers, prepares routine financial reports, and approves vouchers for payment.

· May assist in preparing departmental program and operating budgets.

Additional duties may be required for this position.

Location: Law Department-2 N. Lasalle, Suite 560

Division: Administrative Services

Days Off: Saturday and Sunday

Shift: Monday-Friday

Hours: 9:00 am to 5:00 pm

OR

8:00 am to 4:00 pm

(Shift may vary due to the needs of the operation)

THIS POSITION IS IN THE CAREER SERVICE