The role of the Accounting Trainee is designed to provide essential support to the accounting team by assisting with a variety of financial and administrative tasks. Key responsibilities include maintaining the company’s manual accounting ledger, preparing and organizing voucher documentation, performing basic bookkeeping, processing vendor invoices, and creating invoices for customers. The trainee will also support the filing and documentation of financial records and assist accounting personnel in day-to-day operations. This position offers an opportunity to gain practical experience and develop foundational skills in accounting and financial management.

Job Description

Maintain Accounting Records

Update and maintain the company’s manual and/or digital accounting ledgers. Ensure accuracy and completeness of financial data entries.

Process Vendor Invoices

Review and verify vendor invoices for accuracy and completeness. Ensure timely processing and proper documentation for accounts payable.

Prepare Customer Invoices

Generate and issue invoices to customers based on approved billing details. Coordinate with relevant departments to ensure accurate billing.

Voucher Preparation and Filing

Prepare supporting documents for financial transactions. Organize and file vouchers and other accounting records systematically.

Basic Bookkeeping

Assist in recording day-to-day financial transactions. Support reconciliation of accounts as needed.

Assist Accounting Personnel

Provide administrative and clerical support to the accounting team. Respond to internal queries and assist with ad hoc tasks as assigned.

Compliance and Confidentiality

Ensure all financial practices comply with company policies and relevant regulations. Maintain confidentiality of financial and employee information.

Update Accounting Ledgers

Record daily financial transactions in the manual or digital ledger.

Process Accounts Payable

Review, verify, and process vendor invoices for payment.

Issue Customer Invoices

Prepare and send invoices to clients based on approved billing instructions.

Prepare and File Vouchers

Compile supporting documents for transactions and maintain organized filing systems.

Assist in Bookkeeping Activities

Support the recording of receipts, payments, and other financial entries.

Maintain Document Confidentiality

Ensure all financial records are handled with discretion and in compliance with company policies.

Provide Administrative Support

Assist accounting staff with clerical tasks such as data entry, scanning, and document tracking.

Coordinate with Other Departments

Communicate with internal teams to clarify invoice or payment-related queries.