Accounts & Office Administrator – Parramatta, NSW

Location: Parramatta, NSW
Company: BGIS
Employment Type: Full-Time, Permanent

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking an experienced Accounts & Office Administrator to support both financial and administrative functions as part of our Department of Communities and Justice contract. Reporting directly to the Finance Manager, you will work closely with internal teams and contractors to manage accounts, reporting, and compliance documentation with accuracy and timeliness.

This is an enhanced position and presents an exciting opportunity for someone with an accounting or finance background who is looking to make their mark in a dynamic, fast-paced team.

The ideal candidate will be

Highly organised, detail-oriented, and proactive with strong communication skills. You’ll be comfortable working both independently and as part of a collaborative team, with an eye for continuous improvement and stakeholder support.

Key Responsibilities

- Manage accounts receivable and payable, ensuring accuracy and timeliness; investigate and resolve discrepancies
- Manage and prepare Requests for Funds (RFF) with supporting documentation
- Support monthly reporting and ensure contractual compliance with KPIs
- Provide general administrative support to the team including registers, filing, and meeting minutes
- Assist with finance-related queries from suppliers, subcontractors, and internal teams
- Validate invoices using relevant systems and tools to ensure accuracy and compliance with contract terms

Education, Experience & Skills

Essential:

- Previous experience in an accounts or finance administration role
- Strong Excel and Microsoft Office skills
- Excellent attention to detail, time management, and problem-solving abilities
- Strong interpersonal and written communication skills
- Ability to multitask and prioritise in a deadline-driven environment

Desirable:

- Diploma in Accounting or Finance
- Familiarity with ERP systems and AI tools
- Experience supporting contract compliance or KPI reporting

Workplace Flexibility

This is a full-time on-site role based at our Parramatta office.

Why Join BGIS?

Key Benefits Include:

✔ Paid study support & leadership development pathways
✔ Inspiring Excellence Awards & Spot the Benefit recognition
✔ Health and wellbeing perks including flu shots and health checks
✔ Internal mobility with Career Hub and secondment opportunities
✔ Flexible leave options & family-friendly policies
✔ RAP & Veteran Advocacy Group initiatives
✔ Volunteer days, donation matching & corporate giving programs
✔ Ranked Top 10 Most Inspiring Workplaces
✔ 1,000+ innovation initiatives via our Innovation Council

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a proactive, skilled, and engaging Accounts & Office Administrator looking to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Explore more opportunities at https://apac.bgis.com