Job Title: Accounts Payable Administrator
Reporting line: Financial Manager
Location/Franchise:  Nashua West Rand

 

JOB PURPOSE

To ensure the accurate and timely processing of all financial transactions related to accounts payable. This includes managing invoices, payments, and reconciliations to maintain the company’s financial integrity and support effective cash flow management. Facilitate the smooth running of financial operations, maintain accurate records, and support the finance team with various reporting and compliance tasks.

Key Roles and Responsibilities:

Invoice & Delivery Note Processing: Efficiently process invoices and delivery notes received from the Warehouse, addressing any discrepancies or queries. Non-Stock Invoices: Handle the processing of non-stock invoices received via email, ensuring accurate and timely entries. Payment Preparation: Prepare and process payments on Standard Bank online platform. Cashflow Management: Conduct daily cashflow forecasts to support financial planning and stability. Petty Cash Management: Oversee petty cash, ensuring reconciliations and processing petty cash journals. Cashbook Processing: Manage cashbook transactions, including payments, receipts, and debit orders, using Sage software. Copy Shop Invoicing: Prepare and manage invoicing for the copy shop. Creditors Reconciliation: Prepare creditors reconciliations and process payments on STD Bank online. Monthly Payments: Prepare and process monthly payments on Standard Bank online. Intercompany Balances: Confirm and reconcile intercompany balances. Reporting: Prepare various financial reports, such as Voice reconciliation spreadsheets and DSR. Stock Take Processing: Process stock take sheets for the Warehouse and Workshop. Purchasing: Handle the purchasing of groceries and other necessary supplies. BEE Compliance: Assist with Broad-Based Black Economic Empowerment (BEE) requirements and audits.

 

Key Competencies:

Honesty / integrity Logical reasoning Planning / prioritising & Organising. Reliability / dependability Attention to detail.  Accuracy and completeness of record keeping. Listening ability Numerical ability Proficiency in Microsoft Office Suite and other relevant software applications. Proficiency in Sage an advantage

 

Education & Experience 

Minimum Matric Finance diploma or related qualification will be advantageous.  Minimum of 2-3 years of experience in an accounts payable role

 

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

If you are interested in this vacancy, please submit your CV to [email protected] by no later than 28th June 2024.

Should you not hear from us 2 weeks after the closure date, please take it that your application has not been successful.