Work Shift:

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Position Overview:

Accounts Payable Rep Lead

JOB CODE:50192

FLSA Exemption Status: Non-Exempt

SUMMARY (BASIC PURPOSE OF THE JOB)Responsible for processing invoices for payment in a timely manner per department's policy and procedures. Ensures that all incoming mail is processed daily. Develops skills in using and drilling around in the Accounts Payable IS System module. Communicates effectively with vendors and other CHS staff. Establishes a fine-tuned rapport between AP and Materials Management. Serves in a lead customer service role for AP by providing an immediate line of communication to vendors and internal CH departments. Acts as a resource for staff questions and training. Complies with all federal, state, and company rules and regulations.MINIMUM REQUIREMENTS

Education: High school diploma.

Experience: Three years experience in related area.

Knowledge and Skills: Excellent verbal and written communication skills. Computer literate. Strong customer service skills.

Mental, Behavioral and Emotional Abilities: Ability to effectively communicate and respond to questions.

Usual Work Day:8 Hours  

REPORTING RELATIONSHIPS

Does this position formally supervise employees? No

If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.

ESSENTIAL FUNCTIONSVerifies that invoices and check requests have appropriate authorization, documentation, valid account numbers before inputting them into the Accounts Payable system for payment. Processes invoices within three business days or receipt in Accounts Payable as determined by date stamp from the mailroom.Reviews travel reimbursements for proper authorization, documentation, correct form used, etc. in a timely manner.Maintains a separate file for open invoices. Ensures responsibilities for interfiling invoices in alpha order daily for the check runs.Ensures the accuracy of setting up all new vendors, address changes, remittance changes on a daily basis per IRS guidelines. Ensures vendor payments are processed within the department's policy and procedure guidelines.Ensures incoming mail is opened, sorted, stamped, and delivered to the AP processors per workflow listing in a timely fashion.Inputs information into the system for payment using AP20.1, reviews for accuracy and errors by using AP225 report. Batches invoices. Creates a batch number maintained by each processor as measured by AP25 screen. Reviews for accuracy and errors by using AP225 report.Communicates with vendors and CHS staff timely and effectively using the telephone, E-mail, and written correspondence.Establishes good rapport by being friendly, courteous, and patient.Aides in the resolution of Purchase Order and Receiver problems in a timely fashion.Reads all available publications to keep current with federal, state and CHS rules and regulations. Reviews CHS compliance policy annually.Assists AP Manager with staff training and acts as a resource for staff questions.Monitors MHC system to ensure AP Reps move invoices through the system timely. Assists with resolving bottlenecks in the system.Serves in a lead customer service role by providing an immediate line of communication to vendors and internal CH departments, thereby alleviating vendor escalation, dissatisfaction and credit holds.Troubleshoots vendor credit hold issues and works with necessary parties both internally and externally to resolve immediate and urgent issues. Suggests process improvements based on findings to improve processes in order to prevent credit holds with other vendors due to similar invoice/PO processing problems.Ensures willingness and accepts other duties as assigned.PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include: Standing

Occasional physical demands include: Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl

Continuous physical demands include: Sitting , Wrist position deviation , Pinching/fine motor activities , Keyboard use/repetitive motion , Talk or Hear

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Accurate Hearing

Anticipated Occupational Exposure Risks Include the following: Chemical , Extreme Temperatures , Dust/Particulate Matter

Offers are contingent upon successful completion of our onboarding process and pre-employment physical.  Capital Health will require all applicants (including contractors, travelers and consultants) to have an annual flu vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

"Company will never ask candidates for social security numbers or date of birth during application phase. If you are asked for this information online, you may be a target for identity theft."