Apply Job Type Full-time Description

WHO WE ARE

We are a restaurant group that thrives on creating authentic and inspiring experiences for the communities we serve. Through the contributions of countless incredible people, past and present, we're headed to the moon with a simple mission - to make people feel good. While no one on the team is quite like the other, it's our common values that keep us united.

Be Authentic and HumbleAct with IntegrityBring Good EnergyAchieve as a TeamGet Extraordinary ResultsInspire with Hospitality

ABOUT THE ACCOUNTS PAYABLE SPECIALIST

This Accounts Payable Specialist is primarily responsible for full cycle Account Payable processes. This includes routing vendor invoices through approval, verification, expense coding, data entry, reconciliation, payment processing, supports month-end closing and customer service for our restaurants, department heads and vendors.

TO BE SUCCESSFUL YOU MUST

Ensure invoices and/or expense reports are approved by department heads or restaurant leadersRoute any unapproved invoices to the authorizer of the services/goodsEnsure AP cut off deadlines are being compiled by all team members authorized to submit invoices for processingAssist with improving the current approval processes for invoicesEnsure all invoices received are scanned, approved, coded and posted in a timely manner to the accounting system on a weekly basisEnsure invoices are posted to the correct period or account based on invoice date, prior coding, and timing of services performedAssist with document retention and maintenance, including help with streamlining a system for filing processing invoices for easy access by the accountants and/or department headsSupport check printing process on a weekly basis based on terms with vendorsPrepare checks for mailing and filingApply EFT payments for Fintech alcohol vendors, utilities, and any vendors have been authorized as EFTEnsure posted credits are taken timely or refund checks are requested on any open creditsProcess monthly rentEnsure that all checks printed are entered into the banking system for positive payProvide week over week flux in check printing totals and provide explanations for any unusual variancesAssist with improving system to manage vendor contacts and payment methods by vendor (e.g. check vs. EFT vs. credit card)Complete credit applications for new vendors for Controller approvalEnsure any new vendors set up are approved and have W9 and appropriate insurance documentation on fileCreate new users in Concur for employees receiving company credit cardsInactivate infrequently used vendorsMonitor Accounts Payable email and researches and resolves vendor invoice and payment inquiries in a timely mannerEnsure interactions with vendors, stores, department heads, and team members on invoice inquiries are handled professionally, timely, and compliance with company policies and proceduresCoach restaurant leaders and department heads on proper coding and approval of invoicesAssist with 1099 compliance at year-endPrepare ad hoc reports for financial controller and CFO as neededProvide temporary back up on payroll processing function when Payroll Accountant is out of office 

WHY YOU'LL LOVE UPWARD PROJECTS

Excellent benefit and compensation packagePaid time off and earned paid sick timeFitness discount programsAccess to retirement planningA people focused culture united by our shared valuesUnlimited growth opportunities, with several new restaurant openingsHaving a voice. We provide empowerment and influence to all our team membersOpportunity to build deep, meaningful, and lasting relationships with colleaguesRecognition and rewards for your hard work and tenureGenerous meal benefit program Requirements Associates Degree Required (Bachelor’s Degree preferred)Minimum of 2 years of experience in Accounts Payable (or Banking) is strongly preferred (systems and full-cycle month-end close process)Experience with accounting and invoicing system highly preferredStrong computer, data entry and 10-key skillsProficient in Microsoft Office Suite software and eager to improve Excel skills to support automating processesAbility to work under high pressure, meet deadlines, and maintain a positive attitudeMust have high attention to detail and be able to detect/prevent errorsAbility to troubleshoot and solve invoicing system issuesExposure to high volume or multi-unit payables processing is preferredAbility to provide inspired hospitality when responding inquiries from vendorsAbility to work efficiently and cooperatively as a part of the accounting and finance teamsAbility to communicate effectively in both oral and written mannerMust maintain a high level of professionalism and confidentialityMust have adaptability and high level of organization in a fast-paced environmentMust have a high level of skepticism and be able to communicate accordingly any suspicious approvals and phishing scams attempting to solicit fraudulent paymentsMust have high level of curiosity, critical thinking, and eagerness to improve on existing accounts payable systems to ensure maximum efficiency & scalability for high growth Salary Description $25.00 to $27.00 per hour