Accounts Payable Specialist

Job Description

This role involves performing invoice entry and management, vendor maintenance, preparation of payment selection reports, credit card and fuel card reconciliations, cell phone bill reconciliation, and ensuring vendors are paid within terms. The position demands a highly organized and detail-oriented professional.

ResponsibilitiesReview purchase orders, check requests, and documentation for completeness and compliance with financial policies, procedures, tax requirements, and contractual requirements.Match original invoices and requests for payment with internal purchase orders and receiving documents.Manage payments to subcontractors to ensure adherence to agreements and proper retainage retention.Ensure vendor credits are applied correctly.Code, verify, and electronically enter accounts payable data into ledgers.Code payments to correct contract numbers and cost codes.Follow up on account statements and discrepancies regarding payment of accounts, and serve as a liaison between the accounting department and vendors to resolve administrative problems and inquiries.Respond to vendor inquiries promptly and professionally.Ensure compliance with accounting policies, procedures, and internal controls.Cross-train for payroll processing and serve as a backup when needed.Assist with clerical and administrative tasks, including answering phones, filing, and internal office supply ordering.Essential SkillsAccounts payable expertise with a minimum of 2 years experience.Invoice processing proficiency with at least 2 years of experience.Vendor maintenance skills with 2+ years of experience.Proficient in reconciliation, data entry, and three-way matching.Additional Skills & QualificationsExperience in the construction industry is a plus.An Associate's Degree is desirable.Work Environment

This role is on-site five days a week from 8am to 4:30pm with no remote work option. The work environment features a small, engaging team with flexible hours and a focus on accountability rather than strict clock punching. Benefits include vacation, sick time, personal days, paid holidays, and potential eligibility for benefits upon becoming a permanent employee with a minimum of 30 hours per week.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in East Syracuse,NY.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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