Accounts Payable Specialist Job Description This position involves performing invoice entry and management, maintaining vendor accounts, preparing payment selection reports, reconciling credit card and fuel card transactions, and ensuring timely payment to vendors. The role requires a highly organized and detail-oriented individual. Responsibilities + Review purchase orders, check requests, and documentation for completeness and compliance with financial policies, procedures, tax requirements, and contractual obligations. + Match original invoices and payment requests with internal purchase orders and receiving documents. + Manage payments to subcontractors, ensuring adherence to agreements and proper retainage retention. + Ensure vendor credits are applied correctly. + Code, verify, and enter accounts payable data electronically into ledgers. + Code payments to correct contract numbers and cost codes. + Follow up on account statements and other discrepancies regarding payment of accounts, acting as a liaison between the accounting department and vendors to resolve administrative issues. + Respond to vendor inquiries in a timely and professional manner. + Ensure compliance with accounting policies, procedures, and internal controls. + Cross-train for payroll processing and serve as a backup when necessary. + Assist with clerical and administrative tasks, including answering phones, filing, and ordering internal office supplies. Essential Skills + Accounts payable + Invoice processing + Invoicing + Purchase order management + Reconciliation + Data entry + Three-way matching + Vendor maintenance + Customer service Additional Skills & Qualifications + 2+ years experience in an Accounts Payable role + 2+ years experience in vendor maintenance + 2+ years experience with invoice processing + Construction industry experience + Associate's Degree + Experience with Sage 100 Work Environment This role requires on-site presence five days a week, with working hours from 8 am to 4:30 pm and some flexibility. The team operates in a small, engaging environment where accountability is prioritized over clock-watching. Benefits include vacation, sick time, personal days, paid holidays, and flexible hours. The position requires a minimum of 30 hours per week to retain benefits upon becoming a permanent employee. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in East Syracuse,NY. Application Deadline This position is anticipated to close on Jun 25, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.