Job Summary

The Accounts Payable Specialist provides support to the organization’s accounting and operations department. The best Accounts Payable Specialists are incredibly detail-oriented, have strong time management skills, can solve problems creatively, and possess effective communication skills. The AP Specialist must have strong computer skills and be able to work independently and efficiently.  

Essential Functions 

Manage the accounts payable process for multiple locations by receiving, reviewing, matching, and processing high-volume invoices (over 350 per week) using accounting software and other programs. Generate payments to vendors on a routine schedule by completing ACH and check payment runs for our controller.Periodically check/clear emails, transferring invoices for locations assigned to your work folder. Ensure that invoices are accurate and paid for promptly. Verify the accuracy of invoices by paying attention to purchase order numbers, invoice total, approvals, payment terms, taxes, and other charges. Confirm that the correct general ledger account codes are used.Perform accounting duties including account maintenance and updates. Receive new vendor requests, prepare, and verify ACH banking information with the vendor, send the form for approval, and set up new vendor accounts. Complete credit applications for vendors as needed. Provide W-9 and tax-exempt certificates to vendors as requested. Reconcile monthly vendor account statements. Research information, resolve discrepancies, and provide timely responses internally and to vendors. Respond to vendor inquiries regarding the accounts payable process, including, account/payment status, invoices short or overpaid, duplicate payments, credits, sales tax, and bank account information. Distribute invoices to various locations/departments for proper approval and coding. Send different forms/documents to departments as requested. Answer telephone and communicate internally and externally to strengthen and build relationships with peers and vendors. Assist peers with workload as needed, answer questions, and provide relief in their absence. Train staff in procedures relating to accounts payable. Assist in improving the accounts payable process. 

Knowledge, Skills, and Abilities

(S) Effective analytical skills to sort, check, and verify accounting figures.(A)Ability to multi-task, work efficiently in a fast-paced environment, and follow up on pending issues.(S) Detail-oriented, attention to detail, and accuracy. (S) Strong Microsoft Office application knowledge (especially Excel).(K) Previous experience in accounting, finance, or administrative functions with a preference in accounts payable.(S) Superb time management and organizational skills.(S) Good listening and communication skills. (S) Basic Data entry skills.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Work Environment and Physical Demands

In office setting Prolonged periods of sitting at a desk and working on a computer.  Able to use hands and repeat the same movements.  Must be able to lift up to 15 pounds at times. 

Travel 

This job requires no planned business travel.

Education and Experience 

High School Diploma or equivalent required.  Two – four years in a fast-paced accounting department, focused on AP in the construction industry. Experience in accounts payable or accounting. (Preferred)Experience in account reconciliation. (Preferred)

Benefits:

Continuous training and development programWe offer a full benefits package including health, dental, vision, supplement insurance plans, and a 401K with company match.The company benefits include life insurance and short and long-term disability.

Disclaimer 

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

EEO Statement

DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.