GENERAL SUMMARY

The Accounts Payable Specialist is responsible for leading the accounts payable team on a daily basis with an objective of ensuring that all accounts payable operations are completed accurately, timely and in compliance with applicable state, federal and city regulations. The Accounts Payable Specialist will be constantly striving for a more effective and efficient process by working with club managers and outside vendors.

This is a hyrbrid role. 

 

 

Our Culture

Our unique culture is at the heart of all we do and is guided by our values and behaviors. It’s what we expect of ourselves and each other every day. We call it our “Code of Culture”.

Our Code of Culture includes Our Mantra, Our Actions We Live By, and Pete’s Promise:

 

Our Mantra:

Respect The Past

Accept Responsibility

Pay it Forward

 

Our Actions We Live By:

Actions We Live By. It’s who we are when we step into our full power.

Keep It Real. Always. We need open and honest discussions. We need courage to speak up and to call things out that aren’t good enough. And we navigate tough conversations with empathy and grace.

Think Ahead. Be An Owner. Always be proactive, not reactive; be on the front foot. If we want to be an owner of this business, we must act like it!

Stay Humble. Hustle Harder. Show up and do the hard work. Be a gritty, roll-up-your-sleeves kind of crew. Know it’s never about one person–we are a part of a powerful team.

One Team. One Voice. Be ONE united team. When we move in the same direction, there are no limits to what we can accomplish.

Be Curious. Ask Why. Stay member curious. We seek to understand, and we never settle. We ask questions to truly understand the core of a matter.

 

Pete’s Promise:

Service Forward

Ruthlessly Consistent

Do the Right Thing

 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

PRIMARY JOB FUNCTIONS Administer, oversee, and approve the processing of all accounts payable, including interact with department heads and business owners, as needed Review and respond to vendor inquiries and statements, and coordinate payments. Process vendor invoices in an accurate and timely manner including ensuring all invoices are properly coded and approved according to company policies Reviews and processes approved expense reports in Concur ensuring all expenses are properly supported and within company policy in an accurate and timely manner. Reconciles vendor statements and follows up with discrepancies Assists with audit Assign vendor invoices to appropriate staff for coding and submission Communicate professionally and timely with coworkers and vendors Create check run aging Process check run and posting to Paymode for ACH and Virtual Card payments Support Accounts Payable Sr Director and teammates with needs Assist in month and year end close out procedures, as required 

 

Communication and Relationships

Excellent leadership and interpersonal skills Ability to communicate effectively and professionally interact with senior management, managers, and associates to administer payroll policies/procedures and ensure requests are completed thoroughly in a timely manner Prepare comprehensive and detailed reports daily, semi-monthly and as needed for officers and senior management Responsible for developing and maintaining positive relationships with all levels of management, departments, external auditors, and payroll service providers Ability to demonstrate and communicate proficient problem solving and analytical skills

Corporate Goals & Objectives

Promote the company’s safety goals and actively work towards ensuring a safe working environment. Interpret and ensure compliance with company policies and procedures. Actively further corporate objectives and continuously support improvement and positive change, which includes participating on corporate designated committees to improve the company and business operations. Make professional development a consistent priority.