Accounts Payable Specialist
Aston Carter
Job Title: Accounts Payable SpecialistJob Description
We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our team. The ideal candidate will be responsible for managing and processing invoices, handling vendor communications, and maintaining accurate records of all transactions. This role requires strong organizational skills and the ability to work collaboratively with various departments to ensure timely and accurate payments.
Responsibilities
+ Review and process all invoices for appropriate documentation and approval prior to payment.
+ Prepare and obtain signatures on all accounts payable checks.
+ Distribute and mail checks as required.
+ Communicate directly with vendors regarding accounts payable inquiries or issues.
+ Coordinate activities between the Procurement and Project Management departments to ensure payments are made according to contractual and purchase order terms.
+ Apply all credit card activity to the proper account and maintain a log of all credit card payments.
+ Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files.
+ Assist corporate personnel as necessary.
+ Assemble and process overnight shipments to vendors.
+ Assist in monthly closings.
+ Prepare analysis of accounts as required.
+ Perform filing, copying, and scanning of all invoices and supporting documents into JD Edwards.
+ Prepare for ISO 9001 and other audits.
Essential Skills
+ Experience with accounts payable and three-way matching
+ Proficiency in JD Edwards
+ Strong invoice processing and purchase order management skills
Additional Skills & Qualifications
+ Ability to work collaboratively in a team environment
+ Excellent organizational and communication skills
+ Experience with ISO 9001 and audit preparation
Work Environment
You will be working in a nice, new office with an accounting team of 10 professionals. The office features a personal chef who prepares healthy meals to order, providing a great working environment. The company offers ample room for growth and professional development.
Pay and Benefits
The pay range for this position is $20.00 - $23.00
• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Jacksonville,FL.
Application Deadline
This position will be accepting applications until Jan 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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