Job Title: Administrative Assistant III (Full-Time, Hybrid) Location: Parsippany, NJ Pay: $27-31/hr. As an Administrative Assistant, you will play a crucial role in supporting our team with various administrative tasks. Your responsibilities will include: + Oversee all aspects of administrative operations, including records management and data storage. + Support and maintain comprehensive information systems for seamless documentation and data flow. + Assist in coordinating special projects and events, including logistics and scheduling. + Lead the execution of operational tasks to improve the efficiency of administrative functions. + Ensure reception operations maintain high standards of client and visitor service. + Answer incoming calls professionally, managing inquiries and escalating issues when necessary. + Coordinate meeting room reservations, setups, and technology checks to ensure functionality. + Manage office facilities, including liaising with vendors for maintenance and ensuring compliance with safety standards. + Ensure compliance with data protection regulations in the handling of information systems. + Conduct regular audits of data entry processes to ensure accuracy and completeness. + Input, support and maintain client and vendor contracts in the database, ensuring accuracy and compliance. Qualifications: + High school diploma or equivalent; associate's or bachelor's degree preferred. + Proven experience as an administrative assistant or in a similar role. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Strong organizational and time-management skills. + Excellent written and verbal communication skills. + Ability to work independently and as part of a team. + Attention to detail and problem-solving skills. + Flexibility to work both remotely and in the office as needed. Benefits: + Competitive salary and benefits package. + Flexible hybrid work schedule. + Opportunities for professional development and growth. + Positive and collaborative work environment. For immediate consideration, please upload your most up to date resume ASAP and email your availability over to carendas @astoncarter.com for a 10 minute phone call. Pay and Benefits The pay range for this position is $25.00 - $30.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Parsippany-Troy Hills,NJ. Application Deadline This position will be accepting applications until Jan 16, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.