Job Title: Accounts Payable Specialist
Job Description

We are seeking a dedicated Accounts Payable Specialist to process a high volume of vendor invoices accurately and efficiently. The ideal candidate will collaborate with internal departments and external vendors to address AP-related inquiries, manage the full-cycle accounts payable process, ensure timely payment of invoices, and support the Financial Controller with cash flow management. An understanding of IRS rules for yearly 1099 reports and the ability to complete new vendor credit applications is essential.

ResponsibilitiesProcess a high volume of vendor invoices accurately, ensuring proper coding, approvals, and compliance with company policies.Collaborate daily with internal departments and external vendors to address and resolve AP-related inquiries and issues.Manage the full-cycle accounts payable process, including invoice verification, matching purchase orders, data entry, and payment processing reconciliation.Ensure timely payment of invoices through various methods including online payments, checks, ACH, and wire transfers.Obtain approvals, audit, and process weekly company credit card statements.Support the Financial Controller with cash flow management by providing accounts payable forecasts and reports.Understand IRS rules for yearly 1099 reports and prepare the annual 1099 vendor list and forms for review and submission.Complete new vendor credit applications and maintain comprehensive vendor documentation files.Assist in month-end and year-end closing activities, including accruals and account reconciliations.Maintain accurate and organized records for audit purposes and assist with audits as needed.Research sales and use tax rules for various states and provide manufacturing exemption certificates where applicable.Provide support to Accounts Receivable and Payroll teams as needed.Participate in special projects as required.Ensure compliance with company policies, internal controls, and tax regulations related to accounts payable transactions.Essential SkillsMinimum of 3 years of experience in accounts payable or a related accounting role.Proficiency in accounts payable, invoicing, purchase orders, and reconciliation.Experience with full-cycle AP processing in a high-volume environment.Strong understanding of GAAP and basic accounting principles.Proficiency in Microsoft Office, particularly Excel (pivot tables, formulas, XLOOKUP).High attention to detail with strong analytical and problem-solving skills.Strong communication and interpersonal skills.Excellent organizational and time management abilities.Additional Skills & QualificationsAssociate's degree in accounting, finance, or related field required; bachelor’s degree preferred.Experience in an industrial construction, engineering, or manufacturing environment preferred.Proficiency with accounting software; experience with Foundation accounting software is a plus.Ability to work independently while contributing to a team-oriented environment.Commitment to maintaining confidentiality and data security.Work Environment

Our work culture is independent, requiring self-starters who can work autonomously without micromanagement. We value teamwork, integrity, and continuous improvement. Our team members must be accustomed to working in high-stress situations and effectively communicating in those environments. The dress code includes dress slacks and a polo in the office, and steel toes, jeans, and a polo when on-site.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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