Job Title: Accounts Payable Specialist
Job Description

We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our team. The ideal candidate will manage the AP inbox, filter and route invoices for approval, prepare payment batches, cut checks, publish analytics, consolidate statements, and ensure timely payment of bills. Additionally, the specialist will contact vendors for missing documents and download invoices from vendor websites.

ResponsibilitiesManage AP InboxFilter and route invoices to corresponding companies for approvalPrepare batches for payment once invoices are approvedCut checks after batches are approved and posted for payment (weekly check runs)Publish analytics and provide check run summaries to managementConsolidate statements to ensure there are no missing invoicesContact vendors to request missing invoices, W-9, and COI formsDownload invoices from vendor websitesTrack bi-weekly, monthly, quarterly, and yearly bills to avoid late paymentsEssential Skills5+ years of full-cycle Accounts Payable experienceAdvanced Excel skills (Vlookups, Pivot tables)Experience processing a high volume of invoices (200+ per week)Comfortable with manual processesExcellent Microsoft Office and computer skillsStrong accuracy and attention to detailAbility to perform under strict deadlinesAdditional Skills & QualificationsBachelor's degree in a related field is a plusERP experience is a plusWork Environment

This is a full-time, in-person position located at our Bethesda offices. The work schedule is Monday to Friday with an 8-hour workday and a 30-minute unpaid lunch break. Flexible start hours are between 7 am to 9 am, as long as it is consistent each day. The office features pit-style cubicles, providing an open and collaborative environment. Employees benefit from free parking in a garage adjacent to the office and easy access to the Bethesda Metro, just three blocks away. Our company values work-life balance and offers a supportive, family-oriented culture with opportunities for growth, office lunches, and company events throughout the year.

Pay and Benefits

The pay range for this position is $20.00 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bethesda,MD.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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