Job Title: Accounts Payable Specialist
Job Description

We are seeking a detail-oriented and proactive Accounts Payable Specialist to manage multiple locations alongside other AP specialists and the AP Manager. The ideal candidate will handle the daily management of the AP inbox, ensure accurate processing of bills, and maintain strong relationships with vendors and employees.

ResponsibilitiesManage multiple locations with other AP specialists and the AP Manager.Manually manage the AP inbox daily, ensuring bills are entered into Chase360.Respond to internal and external emails promptly.Reconcile Vendor AR Aging to vendor payable balances.Review new and updated vendor documentation for the AP Manager.Organize emails into correct folders and follow up as necessary.Accurately process bills and ensure proper general ledger coding of invoices.Perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.Establish and maintain good working relationships with employees and vendors.Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies.Ensure check requests and employee expense reports are supported with proper documentation.Download online invoices to prevent late payments.File paperwork correctly within the filing system or digital systems.Assist with W9’s and 1099s to ensure proper tax reporting.Stay informed of regulatory requirements and best practices in accounting.Assist in special projects as needed.Work overtime as required.Essential Skills3+ years of Accounts Payable experience.Strong communication skills.Comfortable with change and adapting to new processes.Experience with an ERP system larger than QuickBooks, such as Netsuite ERP.Additional Skills & QualificationsProficiency in Excel is a plus, willingness to learn and be trained.Experience processing a high volume of invoices (100 invoices/day).Familiarity with 3-way match processes preferred but not required.Work Environment

This position is fully onsite. The role involves manual data entry and processing a high volume of invoices daily. The work environment encourages collaboration and maintaining strong relationships with both vendors and employees. Overtime may be required as needed.

Pay and Benefits

The pay range for this position is $24.04 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newport Beach,CA.

Application Deadline

This position is anticipated to close on Mar 6, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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