Job Description

Job Title: Accounts Receivable Assistant

Department: AR - Finance                                    

Reports To: Team Leader – AR Support Team                               

Location: Gillingham, Kent     

Contract: 1 Year Fixed Term Contract - 30 hours per week                        

Overview:

Responsible for administrative tasks within the AR Support Team in relation to supporting the overall AR Team and business

Job Responsibilities: (but not limited to)

The role holder will be expected to be responsible for the following:

Essential Duties & Responsibilities

Accurately posting and applying daily multi-currency client receipts as per cash posting processes onto the ERP systemDownloading daily bank statements from the online banking system and reconcile accordingly for cash posting processDownloading daily debit/credit card reports from the online merchant system and save and post accordinglyTo review post collections and sort cheques and other items received accordingly for processingInvestigate unidentified payments and assign to the correct customer accountInvestigate and reduce unapplied cash across all entitiesTo review and correct any bank reconciliation issues as indicated by company Treasurer & AR TeamResponsible for monitoring the rejected E invoice/E statement mailboxes and obtaining correct email address information from customers to update/correct the system accordinglyResponsible for monitoring and updating account settings (Statement Cycle) when a customer switches to E statementsResponsible for monitoring the department’s generic mailboxes and subsequently:Aiding customer’s where able (i.e. copy invoices/statements)Print/Save and reconcile remittance advice notes receivedResponsible for producing and posting monthly statements for all business entities and subsequent stationary order for paper/envelopesResponsible for the provision to customers of invoices/credit notes/statements following their requests to Credit ControllersResponsible for processing and updating Direct Debits for all business entitiesResponsible for posting invoices and dunning letters when requiredResponsible for updating invoice and credit due dates when the G/L date differsResponsible for clearing down zero balance accounts/invoicesResponsible for administering the activation of service contract instalment agreements.Other Ad-Hoc duties as required

Job Skills & Experience Required:

To succeed in this role, you’ll need the following:

Previous experience in a Sales Ledger or finance administration role within a service industry environment would be advantageous.Fast and accurate keyboard operation requiredKnowledge of Windows/Microsoft office/Teams systems/use of e-mails requiredKnowledge of J D Edwards & Salesforce systems would be an advantageHighly organized, confident & motivatedAbility to communicate effectively on all levelsAbility to work on own initiative as well as part of teamGood telephone manner.

Person Specification:

We believe the type of person best suited to this role will have:

Excellent communication skillsProactive attitude to workSelf-motivating (agile working)Meticulous eye for detail and exceptional planning/organisational skills

Our benefits include:

A competitive salary25 days holiday a year (FTE), with ability to buy up to 5 days holiday each yearLife InsuranceCycle to Work schemeSubsidised gym membershipAccess to Health & Wellbeing AppsEmployee discountsA hybrid, flexible working culture

About Henry Schein:

At Henry Schein, our mission is to provide innovative, integrated health care products and services; and to be trusted advisors and consultants to our customers - enabling them to deliver the best quality patient care and enhance their practice management efficiency and profitability.

We know that our Team Schein Members (TSMs) are integral to bringing our mission to life and our success has been built on the commitment of Team Schein, a highly motivated and diverse group of professionals who are dedicated to meeting the needs of our customers. Every TSM shares a singular focus, fostering an environment that allows each of us to achieve our goals.

Henry Schein offers a diverse range of career opportunities, and we firmly believe that by fostering an environment built on ethics, open communications, mutual benefits, creativity, and recognition of the contributions of all TSMs—at all levels—we can help ensure that our best years are yet to come. As such, we are proud to be an equal opportunities employer and our integrated approach to diversity and inclusion ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society.

As a business we are committed to fulfilling our responsibilities as a Corporate Citizen, and we’ve been recognised for nine consecutive years by Ethisphere as one of the World’s Most Ethical Companies.

Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.