Accounts Receivable Specialist - Freelance, Remote
Magic One
Accounts Receivable Specialist - Freelance, Remote
Description\nAbout the Client
An innovative beverage automation company that helps cafes and retailers scale profitable, on‑trend cold and specialty drinks through hardware, ingredients, and cloud software. They sell to foodservice and retail businesses across the US and emphasize operational efficiency and fast customer support. The company is growth‑oriented, product‑driven, and focused on helping customers capture the growing demand for cold drinks.
Why does this role exist?
We’re hiring an experienced AR specialist to own full‑cycle accounts receivable for US business customers and ensure timely collections, accurate invoicing, and reliable cash application into NetSuite. This role supports revenue recognition, improves cash flow, reduces DSO, and enables the finance and operations teams to scale by maintaining clean AR records and strong customer relationships.
The Impact you’ll makeAccounts Receivable\nManage invoicing and billing for US B2B customers (generate/send invoices, validate billings against Sales Orders).\nMaintain customer account balances and AR ledgers.\nReconcile AR subledgers to the general ledger.\nB2B Collections & Customer Communications\nPerform proactive collections outreach (phone/email) on outstanding invoices and past‑due accounts.\nNegotiate payment arrangements and follow up to ensure timely resolution.\nEscalate disputed invoices and coordinate resolution with Sales/CS teams.\nNetSuite AR Operations & Cash Application\nAccurately apply cash receipts to invoices in NetSuite (including handling partial payments and unapplied cash).\nProcess Sales Orders, create/validate invoices, and post adjustments/credits in NetSuite.\nMaintain correct AR transaction coding and documentation.\nReporting, Reconciliation & Month‑End Support\nPrepare AR aging reports, cash forecasts, and collections status reports for finance leadership.\nSupport month‑end close by reconciling AR accounts and resolving outstanding reconciling items.\nTrack and report KPIs (DSO, aging buckets, unapplied cash).\nProcess Improvement & Compliance\nIdentify and implement process improvements to reduce manual effort, errors, and DSO.\nEnsure adherence to internal controls and company AR policies.\nDocument procedures and contribute to NetSuite AR best practices.\n
Skills, Knowledge and ExpertiseRequired:\n3+ years of direct experience in Accounts Receivable and B2B collections for US‑based companies.\nAt least 1 year of hands‑on NetSuite AR experience (sales orders, invoicing, cash application).\nProven experience applying cash and resolving unapplied cash and payment discrepancies.\nStrong written and verbal English communication skills for customer outreach to US clients.\nAbility to work Mon–Fri 9:00 AM–5:00 PM Pacific Time (40 hours/week).\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nNetSuite (AR modules: Sales Orders, Invoicing, Cash Application)\nAdvanced Excel (VLOOKUP, pivot tables, basic formulas) and AR reporting\nFamiliarity with collections tools, billing platforms, and ERP reconciliation\nYou should apply if… You enjoy owning end‑to‑end AR responsibilities and improving cash flow.
You are comfortable calling customers and resolving billing disputes professionally.
You value accuracy, transparency, and measurable impact on company cash metrics.
You thrive in remote roles, follow processes, and proactively communicate blockers.\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday - Friday: 9:00 am - 5:00 pm (Pacific Time)\nCompensation:\n$6 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $6.00 / hour
Description\nAbout the Client
An innovative beverage automation company that helps cafes and retailers scale profitable, on‑trend cold and specialty drinks through hardware, ingredients, and cloud software. They sell to foodservice and retail businesses across the US and emphasize operational efficiency and fast customer support. The company is growth‑oriented, product‑driven, and focused on helping customers capture the growing demand for cold drinks.
Why does this role exist?
We’re hiring an experienced AR specialist to own full‑cycle accounts receivable for US business customers and ensure timely collections, accurate invoicing, and reliable cash application into NetSuite. This role supports revenue recognition, improves cash flow, reduces DSO, and enables the finance and operations teams to scale by maintaining clean AR records and strong customer relationships.
The Impact you’ll makeAccounts Receivable\nManage invoicing and billing for US B2B customers (generate/send invoices, validate billings against Sales Orders).\nMaintain customer account balances and AR ledgers.\nReconcile AR subledgers to the general ledger.\nB2B Collections & Customer Communications\nPerform proactive collections outreach (phone/email) on outstanding invoices and past‑due accounts.\nNegotiate payment arrangements and follow up to ensure timely resolution.\nEscalate disputed invoices and coordinate resolution with Sales/CS teams.\nNetSuite AR Operations & Cash Application\nAccurately apply cash receipts to invoices in NetSuite (including handling partial payments and unapplied cash).\nProcess Sales Orders, create/validate invoices, and post adjustments/credits in NetSuite.\nMaintain correct AR transaction coding and documentation.\nReporting, Reconciliation & Month‑End Support\nPrepare AR aging reports, cash forecasts, and collections status reports for finance leadership.\nSupport month‑end close by reconciling AR accounts and resolving outstanding reconciling items.\nTrack and report KPIs (DSO, aging buckets, unapplied cash).\nProcess Improvement & Compliance\nIdentify and implement process improvements to reduce manual effort, errors, and DSO.\nEnsure adherence to internal controls and company AR policies.\nDocument procedures and contribute to NetSuite AR best practices.\n
Skills, Knowledge and ExpertiseRequired:\n3+ years of direct experience in Accounts Receivable and B2B collections for US‑based companies.\nAt least 1 year of hands‑on NetSuite AR experience (sales orders, invoicing, cash application).\nProven experience applying cash and resolving unapplied cash and payment discrepancies.\nStrong written and verbal English communication skills for customer outreach to US clients.\nAbility to work Mon–Fri 9:00 AM–5:00 PM Pacific Time (40 hours/week).\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nNetSuite (AR modules: Sales Orders, Invoicing, Cash Application)\nAdvanced Excel (VLOOKUP, pivot tables, basic formulas) and AR reporting\nFamiliarity with collections tools, billing platforms, and ERP reconciliation\nYou should apply if… You enjoy owning end‑to‑end AR responsibilities and improving cash flow.
You are comfortable calling customers and resolving billing disputes professionally.
You value accuracy, transparency, and measurable impact on company cash metrics.
You thrive in remote roles, follow processes, and proactively communicate blockers.\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday - Friday: 9:00 am - 5:00 pm (Pacific Time)\nCompensation:\n$6 per hour\nNo benefits package included\n
Benefits
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