Date Posted:

2025-01-19

Country:

Bahrain

Location:

BHR01: Bulding: 130, Road 10, Block 606, Alkharijyah, Sitra, Bahrin

The Admin Assistant will provide support to the General management, HR, PRO and management team, assisting with administrative tasks, and government-related processes. This role demands exceptional organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. The assistant will ensure smooth coordination between internal teams and external government authorities while maintaining confidentiality and professionalism. 

 

Core Responsibilities: 

 

Checks the Otis - Bahrain buildings for any maintenance activities that may be required, in order to ensure compliance to safety and security guidelines.Prepares timely and accurate reports to meet company and departmental requirements, policies, and standards.Collect and distribute postal mail to relevant office staff / departments.Archives all mail communications/correspondences in and out of Otis – Bahrain, to ensure availability of data records as required.Responsible for printing stationeries and managing office store.Delivery office supplies to office staff based on defined policies.Create and maintain employee personal files time to time and filing documents both electronic and physical.Regular data reconciliation from Oracle and SMS 8.1 for the annual leave, sick leave, all other leave, overtime, etc.Handling Admin & HR petty Cash.Handling medical insurance records and updating the insurance company for the new or terminated insured.Checking all employees Time Sheet, working Hours & OT Hours.Handle employee’s complaints and requirements for accommodation and address it to landlord/vendors if necessary.Making travel arrangements, such as flights booking, hotel reservations, Visit visa etc.Carry out the duties of the receptionist whenever requested.Coordinate with relevant government offices, ministries, and regulatory bodies to ensure compliance with local labor laws.    Process applications for the (LMRA), including work permits, renewals, and cancellations.Handle immigration procedures, including visa processing, renewals, and cancellations. Manage (SIO) registrations, updates, and terminations.Assist with (CPR) applications, renewals, and updates for employees.Maintain accurate records of all government-related transactions and applications.Stay updated on changes in government policies and procedures to ensure compliance.Prepare monthly LMRA, GOSI & Tamkeen invoices to Finance.

Minimum Qualifications

Bachelor’s / Diploma degree in business management, Administration, Information Systems, Finance or equivalentAdministration, Information Systems, Human Resources or equivalent.2 - 3 years in an administrative, HR, or government relations role.Bahraini Nationals preferred.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. 

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.  

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.  

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.  

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.   

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do.  We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.  

Become a part of the Otis team and help us #Buildwhatsnext! 

Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.

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