**Company description** Publicis Groupe, known for its world-renowned creativity, best in class technology, digital and consulting expertise, is the world’s third largest communications group in the world. With more than 80,000 people in over 100 countries, the Groupe has four Solution hubs: Creative with Publicis Communications, Media with Publicis Media, Digital business transformation with Publicis Sapient, and Health & Wellbeing with Publicis Health. Since 2014 and the acquisition of Sapient, Publicis Groupe has undergone a profound transformation by scaling a new model connecting data, creativity and technology. We have continued on that journey with the 2019 acquisition of Epsilon to further scale our data led offering and provide true momentum to our clients own transformation. This model, with a country led approach, is called the “Power of One” and gathers all the capabilities of the Groupe under one roof, putting clients at the core of the organisation. It breaks down the silos between Publicis Communications, Publicis Media, Publicis Sapient, and Publicis Health making them work seamlessly and efficiently to help clients transform marketing and business at scale. Never has our vision and drive for Power of One been as demonstrable as in the role of the Global and Regional Client lead. The Publicis Groupe is a brand led organisation powered by data driven global Practices and has our clients at the absolute core of our business. The role of a RCL is essential for driving growth, for understanding and leading our clients own transformation through delivering the true scale our agencies capabilities. A RCL sets the vision, builds a culture of collaboration and curates a team of experts from our whole Groupe to deliver on that promise. They are true leaders with responsibility for revenue, profitability and leading the relationship with our clients. We could not be more committed to delivering excellence and we articulate our approach to that as the following; Clients Come First; The entire Publicis Groupe transformation was designed to put clients at the center of all we do. Their needs and objectives drive the solutions we provide in order to help them win and grow. We are Seamless; We have created the powerful role of the Regional Client Leader. One person who acts as one point of access and one point of accountability to tap an 80,000-deep pool of talent - free from silos, legacy, and convention. We are Frictionless; We have unified P&Ls and removed all operational barriers that enable true collaboration. We are Modular; The core benefit of our new organization is not only in the depth and range of capability but, more importantly, in our ability to configure situationally; the ability to configure around individual client needs and an open architecture to plug & play world class partners when needed. Modularity is critical as it enables a future proof way for this organization support innovation now and keep pace the changes that show no sign of stopping. We are United; By fusing together our creative, intelligence, and technology expertise, we are able to provide clients with transformative ideas and consumer experiences, unlike any other agency or holding company in the marketplace. **Overview** Office Manager is someone who doesn't mind wearing multiple hats - handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people. **Responsibilities** + Oversee and support all administrative duties of Publicis Groupe Malaysia offices and ensure that offices are operating smoothly. + Attend to the day-to-day running of the offices, perform office inspection. + Manage, maintain office CCTV, meeting room facilities and equipment. Ensure facilities, equipment is in good working order. + To ensure facilities service record documentation is updated. + Coordinate repair, maintenance, office renovation whenever necessary. + Point of contact with facility management, building management including scheduling service appointment, permit application, leading vendors to premise, etc. + Maintain general office supplies inventory by monitor inventory level; anticipating needed supplies; placing and expediting orders; verifying receipt of supplies. + Supervision of office cleaners; their functions are properly assigned and monitored + Courier management including distribute incoming and outgoing mail/parcel. + Create Purchase Order (PO) for purchases and submission of vendor’s invoice for payments. + Manage Accounts Payable transactions with support of Finance related to in-house suppliers/vendors invoices. + Work closely and support HR in new hires onboarding and leavers offboarding processes are completed in an accurate and timely manner. + Manage Employee staff ID tag. Employee attendance data extraction and compilation whenever necessary. + To attend to staff enquiries. Provide general support to visitors. + Assist in company events such as team building, annual dinner, etc. + Assist with office renovation and office move. + Provide administration support to other Business Unit, as maybe required. + Identify opportunities for process and office management improvements for continual operational efficiency + Maintain a safe, secure, and pleasant work environment + Undertake any other duties within the context of the role as may be determined by line manager. + Assume role as one of the members in OSHA (Occupational Safe and Health Association) and ERT (Emergency Response Team). The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. **Additional information** + Generous leave entitlements, including birthday leave, rest day and family care leave. + Office closure for World Mental Health Day 10th October. + Additional Company closure for all 4 major festive Celebrations + Cashless comprehensive medical coverage, including access to a panel clinic, dental and optical care. + Life and personal accident insurance and group hospitalization and surgery. + A hybrid working schedule and with Friday disconnects. + Rest Relax & Recharge - office closure last week of December every year. + Phone Allowance