Primary Job Function:

Assist the marketing team in handling administrative tasks, documentation, and vendor-handling responsibilities.

Core Job Responsibilities:

·         Ensure proper and complete documentation for marketing activities, events, and materials production jobs.  

·         Optimize filing of documents and promotional materials, in a well-organized systematic order, digitally & hard copies, to allow easy access at any given time.

·         Track promotional materials inventory, movement & invalidation dates.

·         Initiate & follow-up the approvals of Promotional Requests, Business Travel Requests & Purchase Orders.

·         Follow-up the settlement of invoices; including following-up with initiators and vendors to collect all the needed documents for the related activity.

·         Internal follow-up with relevant stakeholders for timely vendors’ payment.

·         Support in fulfilling the audit preparation requirements.

·         Arrange required reservations for meetings, conferences, either local or international (Hotels, event venues & Air tickets, etc…).

·         Organize required meetings, including meeting room reservations, AV equipment, coordination of meals.

·         Take meeting minutes during team meetings and send them to the meeting attendees.

·         Consolidate the monthly travel & field plans for the team and handle the related logistics & bookings.

·         Raise Health Insurance claims for the team.

Skills & Job requirements:

·         University graduate.

·         Proficiency in English language.

·         Proficiency in Microsoft Office & Adobe Apps.   

·         Effective communication & negotiation skills.

·         Efficient problem-solving skills.

·         Hard worker & self-motivated.

·         Previous work experience in similar job, is not a must.