Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization. With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system. *_Position Summary:_* This position supports the SVP of Contracting & Payer Relations and team. Position is primarily Monday – Friday, days, with flexibility in scheduling required. As urgent requests arise, it is expected that individual will check emails, voicemails and texts at night and early in morning to support the requests of the Contracting Team. Will have to attend evening meetings on a quarterly basis. This position contributes to the overall success of the organization by providing multi-dimensional, complex administrative support in a manner which requires self-direction, creativity and independent and discretionary judgment. *_Position Responsibilities:_* *Key Areas of Responsibility* 1. Schedules meetings and manages the calendars of multiple senior leaders. 2. Creates, prepares and distributes meeting materials to attendees including agendas, reports and presentations. 3. Coordinates and secures travel arrangements including conference registration, flights, hotel and transportation for SVP of Contracting and team. 4. Integral in the development and management of the ICP budget (reconciling FTE counts, salary expense and all other expenses monthly). Drafts and submits business expense forms on behalf of SVP of Contracting and team. 5. Assists with the onboarding of new team members including, but not limited to, ordering of IT equipment, completion of network access forms, inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members. 6. Receives and processes checks from payers for the Senior Director of Health Economics in a timely manner to the appropriate account. Scan and upload to appropriate folder for tracking purposes. 7. Welcomes visitors and meeting attendees to suite, showing to appropriate offices and conference rooms. Accepts and distributes all mail correspondence. Maintains office supply inventory and ordering. 8. Attends required meetings and prepares comprehensive meeting minutes. Develops and manages team building/team educational activities. 9. Participate in activities and completion of documents dealing with sensitive and confidential issues and information including Human Resources, Payroll, Timecards or other issues impacting the organization.* * *_Working Relationships:_* *Internal* · Interacts with all pertinent HHC employees and departments in order to complete job duties, including but not limited to:** · Human Resources** · Payroll** · Treasury** · Information Technologies** · Real Estate** · Finance · Accounts Payable** *External* · Interacts with various external vendors and meeting attendees, including but not limited to:** · Payers** · Health Systems** · Promotional Product Vendors** · Consulting Vendors** · IT Vendors *Education* · Minimum: High School Diploma or equivalent · Preferred: Associate’s Degree *Experience* · Minimum: Three years of previous administrative experience. · Preferred: Five years previous administrative experience with at least three years supporting a senior leader. *Knowledge, Skills and Ability Requirements:* · Computer Proficiency · Microsoft Office to include Outlook, Word, Excel, PowerPoint · Ability to multi-task and prioritize contending tasks · Attention to detail · Excellent written and verbal communication skills and ability to ensure high degree of confidentiality with strong problem solving skills required · Highly organized · Ability to work well in a team structure · Customer service orientated · Excellent interpersonal skills · Healthcare experience preferred *_We take great care of careers._* With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is *your moment.* **Job:** **Administrative Assistant* **Organization:** **Hartford HealthCare Corp.* **Title:** *Admin Associate IV / Clinical Integration* **Location:** *Connecticut-Hartford-100 Pearl Street Hartford (10484)* **Requisition ID:** *25151056*