Overview Lincoln Learning Center 9:30am to 6:30pm Full-Time Visit the Lincoln Learning Center Website Here Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let’s go beyond expectations and transform healthcare together. HonorHealth is one of Arizona’s largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses six acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With nearly 15,000 team members, 3,700 affiliated providers and close to 2,000 volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth.com. Responsibilities Job Summary The Administrative Coordinator-LLC is responsible for the coordination of the enrollment process, and a variety of duties related to administrative tasks related to reports and grants and planning of community events for Lincoln Learning Center. Coordinates with the director and other coordinators regarding all teaching staff orientation and training in accordance with Human Resources guidelines. Also collaborates with the director to ensure that teaching staff adheres to the National Association for the Education of Young Children (NAEYC), Arizona Department of Health Services (ADHS) and Child and Adult Care Food Program (CACFP) standards and guidelines for children, parents, and staff. Provides resources, technical assistance, and consultation as needed. Coordinates the overall child enrollment process. Oversees and maintains a current waiting list in accordance with LLC Waiting List policies and procedures. Enters waiting list application data on computer and files application by classroom, date, and community group. Monitors and makes adjustments of computer data in preparation for the LLC waiting list website. Sends out courtesy renewal letters prior to expiration date. Answers parent questions in a timely manner and keeps office staff informed of parent responses when contacted to enroll children. Coordinates with center staff and parents regarding new enrollments/graduation of children to new classrooms to maintain full classroom enrollments. Conducts parent tours and responds to all inquiries (i.e. e-inquiries) for follow-up and maintains database. Contacts parents about space availability, conducts enrollment orientation, and updates files. Conducts assessment of children via conversations with families who need special service (i.e. behavioral, placement, etc.) and relays information to appropriate staff member. Assists with new hire orientation to staff, regarding parent handbook and Teaching Strategies Gold online assessment tool. Assists with the creation and distribution of marketing materials. Works alongside Staffing Resource Coordinator to cover when director is absent. Assists with the support of classrooms and coordinators when needed, which may include, but not limited to: Selects, places and trains volunteers in the center as appropriate. Researching Resources. Supports and covers for staff breaks/lunches as necessary Maintains professional confidentiality and rapport with all staff, parents, and children in implementing steps for communication and problem solving. Assistance is sought and relevant information is provided to the director. Recognizes difficult situations when they arise, applies center policies and assists with the coordination of meetings with teachers, parents, and director to problem solve. Performs a variety of duties related to departmental administration, which may include, but are not limited to basic accounting, statistical analysis, benefit verification, scheduling, data entry and other duties. Functions are performed according to departmental standards as demonstrated by observation, feedback, documentation and audit. Performs a variety of duties related to departmental administration, which may include, but not limited to; Preparation of daily/monthly census reports and reports to the director in a timely manner. Preparation of accurate weekly meal count reports and end of month reports for Child and Adult Care Food Program (CACFP.) Collects data and runs reports for data related to grants, budgeting and monthly and quarterly reports. Cross trained to cover for department secretary/receptionist and handles all tasks as assigned (i.e. payroll back-up, ordering of supplies, deposits and accounting cash receipts order.) Reviews and processes roll call sheets. Participates in the planning of staff in-service and parent meetings. Collaborates with the director in the planning and coordination of parent, staff in-service and other meetings. Takes minutes at staff/parent meetings and distributes. Plans, sets up and participates in special events (i.e. Community Fairs, Open Houses and Scholastic book fairs, etc.) Collaborates with the Director to plan and coordinate dates, etc . Provides information about Lincoln Learning Center and other Desert Mission programs. Coordinates with the administrative team to ensure that Lincoln Learning Center complies with Human Resources policies. Ensures that staff and volunteers receive mandatory training and orientations are completed within timeframes required by regulatory agencies. Qualifications Education High School Diploma or GED and Child Development Associate (CDA) certificate or equivalent of 12 credit hours in early childhood development or Early Childhood Education (ECE) certificate Required Experience 1 year administrative experience preferably in an Early Childhood Education (ECE) or 1 year working experience in early childhood classroom or elementary classroom experience. Required Licenses and Certifications Other Child Development Associate (CDA) certificate or equivalent of 12 credit hours in early childhood development or Early Childhood Education (ECE) certificate Required Other Current Child Care First Aid within 30 days from date of hire into position Required Fingerprint Clearance Card - State Current Arizona Dept. of Health Services Fingerprint Clearance Card Upon Hire Required Food Service\Food Handlers Card - Food Handlers Card Food Handlers card required within 7 days of employment Required Driver License valid AZ driver’s license and clean Motor Vehicle Record (MVR), Required