Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. 

The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. 

Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

Role Summary: 

We are looking for an Admin & Finance Executive to assist the Finance Manager. You will be responsible to handle month-end closing, financial reporting and assist in the smooth running of the finance function within the company. You will be the face of the organization is fully accountable for all office related matters, to ensure organizational effectiveness, efficiency and safety. 

Key Areas of Responsibility:

Finance responsibilities

Assist in month end closing, ensuring timely and accurate reporting in line with requirements Prepare month‐end adjustment journals and monthly schedules as well as reconciliations, confirmation and reconciliation of intercompany balances Work with Account Servicing team/project manager to verify the job completion status and closure, billings, etc Liaise with SSC on all financials matters and resolve issues Monthly review, follow up and prepare of WIP ageing reports and other ageing reports Maintain internal SOX and other controls / processes to ensure compliance with SOX, Internal and External Audit requirements Assist the Financial Controller/Assistance Finance Manager with the preparation of statutory year end accounts and tax computation Year round liaison with auditors, bankers and tax advisers as well as relevant authorities to ensure the timely finalisation of accounts and filings as appropriate Ad hoc financial projects when required

Support to the General Manager/ Finance Manager 

Coordinate schedules and appointments Accountable for all travel arrangements including booking of flights and accommodation and any further coordination required

Office Management

Maintain a safe and secure working environment across all the offices Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands Manage contract and price negotiations with office vendors and service providers Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, arrange for courier service and that clerical functions are properly assigned and monitored Oversee office supplies inventory, review and approve office supply acquisitions Raise purchase orders for office expenses, etc as well as work with Account Servicing team/producers to raise POs for job-related vendors and perform checking to ensure compliance before PO issuance Assist in setting up of account, machine and onboarding for new joiners  Perform other job-related duties as assigned

Requirements:

Proven office management, administrative or assistant experience Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritise work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office (MS Excel and MS PowerPoint, in particular) High level of initiative to be proactive Experience in handling full set accounts and general ledger function Strong transactional accounting and system skills Good audit experience, but operationally focussed

 

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Diversity & Inclusion

Hogarth is an equal-opportunity employer. That means we believe in creating a truly inclusive culture that values diversity, equity and inclusion for everyone through our ideas, our people, how we behave and how we conduct ourselves.  We strive to recruit people from diverse backgrounds and support them to achieve long-term success. This not only makes Hogarth a better company and place to work, but an environment where everyone can give their point of view, experience connection, enjoy opportunity and feel a sense of belonging. 

We welcome applications from everyone, regardless of race, ethnicity, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation, or physical or mental disability. As part of our commitment to making our hiring processes as equitable as possible, we are currently rolling out a policy which ensures that hiring managers review CVs only after they have been processed through an automated anonymisation system. This aims to ensure that all candidates are considered for interview based solely on their experience and what they can bring to the role. The solution, provided by MeVitae, scans and redacts CVs to reduce potential reviewer bias.

Please contact careers@hogarth.com if you need the job advert or form in another format.

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