Admin & Program Support Specialist WFH Flexible • New York, NY (http://maps.google.com/maps?q=New+York+NY+USA+10018) • Prevention Job Type Full-time, Temporary Description The Admin & Program Support Specialist provides clerical, logistical, marketing, and data entry support services for the ACRIA/Prevention programs. Responsible for a variety of program support duties, such as marketing the program, calendar creation and registration for program events, collating reports supporting materials, performing data entry, supporting in person activities, and assuring that programs have the appropriate materials/support needed to complete contracts activities. Essential Job Functions The following duties are mandatory requirements of the job: + Provide program administration & logistical support for the funded Training, group activities, events, and other programs. + Assist with marketing for programs including creation flyers, email blasts and mailings for program events/activities. + Handle registration for program trainings/webinars. + Maintain the inventory of program materials. + Provide webinar support to presenters. + Collect client feedback surveys and conduct data entry as needed including on eSHARE and dashboards. + Order, distribute and reconcile client incentives (gift cards & Metro cards). + Assists in creating and maintaining spreadsheets and other relevant departmental databases. Other Responsibilities The following duties are to be performed as assigned by the supervisor: + Participate in contracted events throughout the New York City area. + Assist with special projects and perform other program-related duties as directed by supervisor. Requirements Education and Certification + BA or AA/AS in public health, human services, social science, business administration or related discipline preferred, or equivalent combination of education and experience. + Two years of program support and/or administrative experience and proficiency in MS Office software (Word, Excel, Access, and PowerPoint) required. + Superior knowledge or ability to create graphics/video for program promotion is highly desirable. Special Skills and Knowledge In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most or all the following: + Technologically savvy with the use of online engagement tools such as webinar and other virtual engagement tools such as zoom etc. + Excellent organizational and communication skills and the ability to handle sensitive and confidential information with the highest degree of professionalism required. + Ability to multi-task in a face-paced, outcomes-oriented environment. + Knowledge of Microsoft Office Suite, which includes Excel, Word, and PowerPoint. + Bilingual in English and Spanish preferred Successful candidates will welcome the opportunity to work in a racially and gender-diverse environment and to contribute to a positive and inclusive atmosphere. Working at GMHC requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that we serve. Prior work with non -profit agencies or work on behalf of LGBTQ+ communities and/or marginalized communities (in a professional or volunteer capacity) is also desirable. This is an hybrid position with an annual salary of $55,000. Salary Description 55,000